Corporate Secretarial Assistant

FINOVA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A corporate services provider in Singapore is looking for a detail-oriented individual to manage mail coordination, assist with secretarial tasks, and upkeep client profiles. The ideal candidate will possess strong interpersonal and communication skills, a positive mindset, and a diploma in any field. On-the-job training is provided, making this a great opportunity for those looking to develop their skills in a dynamic environment.

Qualifications

• Minimum 1 year of relevant work experience.
• Candidate with offshore experience is an advantage.

Responsibilities

• Coordinate mail services and liaise with clients.
• Assist in scanning corporate documents and managing time charges.
• Update profiles in Sentroweb for screening.

Skills

Interpersonal skills

Communication skills

Detail-oriented

Organizational skills

Proficiency in Microsoft Office

Education

Diploma in any field

Job description

The ideal candidate will possess good interpersonal and communication skills. They should maintain a high level of professionalism and confidentiality, strong team player and able to work independently with minimum supervision, meticulous, detailed and deadline oriented.

Key Responsibilities

1. Mail & Bank Statements

· Responsible for clients with Hold Mail Services and to coordinate for the ones at Ubi Techpark.

· Arrange for the re-direction of mails including scanning and liaising with clients.

· Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.

· Assist in the scanning of bank statements and other related documents for clients with accounting work with us.

· Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.

2. Secretarial Services

· Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.

· Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.

· Assist the Team in arranging for certification/notarisation of documents.

· Assist the Team with bulk updating of time charges, disbursements etc in Viewpoint.

· Handle the complete procedure for closed files based on the File Closure Checklist.

3. CDD and Sentroweb

· Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.

· Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.

· Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.

· Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Job Requirements

· Diploma graduate in any field

· Strong interpersonal and communication skills (both written and verbal) for effective client engagement

· Detail-oriented with a high level of accuracy and strong organizational skills

· Positive working attitude with a willingness to learn

· Minimum 1 year of relevant work experience

· Candidate with offshore experiences will be an advantage

· Resourceful and proficient in Microsoft Office

· On-the-job training will be provided

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