Corporate Secretarial Assistant

Kensington Corporate Management (S) Pte. Ltd.; Singapore; Hybrid; SGD 30,000 - 45,000; Full time

Job summary

A leading company in corporate services seeks a Corporate Secretarial Assistant to manage secretarial duties, ensure compliance, and assist in client relationships. The ideal candidate will possess a diploma, 1-2 years of relevant experience, and be proficient in Microsoft Office, with a focus on detail and effective communication.

Benefits

Professional development opportunities

Structured salary package with annual reviews

Discretionary performance bonuses

Flexible work options

Qualifications

• 1-2 years' corporate secretarial experience in the Corporate Services industry.
• Proficiency in Microsoft Office suite.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in handling a portfolio of clients and liaise with auditors.
• Prepare Directors' and Shareholders' resolutions.
• Ensure compliance with statutory requirements and manage filing deadlines.

Skills

Communication

Interpersonal skills

Microsoft Office proficiency

Detail-oriented

Education

Diploma or equivalent

Corporate Secretarial qualification

Tools

Viewpoint

Job description

[Your Next Opportunity]

Are you detail-oriented and passionate about corporate governance? As our Corporate Secretarial Assistant, you will work closely with the Head of Department and Managers in the Corporate Secretarial (CoSec) department to provide overall management of the corporate secretarial work and facilitation as well as internal services of the corporate level and the external liaison work. This role offers an opportunity to be hands-on with corporate secretarial work, internal services, and external liaison tasks at the corporate level.

[Your Role & Responsibilities]

• Assist the Manager/Supervisor in handling a portfolio of clients, including liaising with auditors

• Prepare Directors' and Shareholders' resolutions

• Ensure compliance with statutory requirements, manage filing deadlines of AGM and Annual Return documents, and advise clients on compliance requirements

• Assist in filing with ACRA and IRAS e-stamping

• Perform Customer Due Diligence checks, following established company procedures

• Update and maintain the statutory registers and clients’ records in Viewpoint

• Support the team with other corporate secretarial and administrative tasks as needed

[What We Are Looking For]

[Education]

• Diploma or equivalent; Corporate Secretarial qualification is a plus

[Skills & Experience]

• 1-2 years' corporate secretarial experience in the Corporate Services industry or relevant industry

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and familiar with Corporate Secretarial software such as Viewpoint is an advantage

• Excellent communication and interpersonal skills for effective client engagement.

• High level of integrity and professionalism when handling confidential matters.

[Traits]

• Meticulous & Detail-Oriented: Ability to multi-task, well-organised, and prioritise workload efficiently, with a positive attitude.

• Independent & Responsible: Capable of working autonomously while maintaining integrity.

• Collaborative & Client-Centric: Strong interpersonal skills to liaise with internal and external stakeholders effectively.

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.

• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.

• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.