Corporate Secretarial Assistant

PHOENIX ACCOUNTING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading company in corporate services located in Singapore is seeking a Corporate Secretary. The ideal candidate will be responsible for preparing resolutions, managing compliance requirements, and assisting with corporate administration. Applicants should have a relevant diploma or degree and possess strong communication and organizational skills. Experience in offshore jurisdictions and corporate secretarial qualifications are seen as advantageous.

Qualifications

• 1-3 years of experience preferred, especially with offshore jurisdictions.
• Familiar with the Companies Act and corporate secretarial responsibilities.
• Holding or pursuing a relevant qualification is advantageous.

Responsibilities

• Prepare resolutions and minutes for meetings.
• Support customer due diligence and incorporate companies.
• Maintain statutory registers and file returns with ACRA.

Skills

Good writing and communication skills

Good organisational skills

Interpersonal skills

Problem-solving skills

Pro-active attitude

Team player

Flexible and adaptable

Education

Diploma/degree in relevant discipline

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities:

• Prepare resolutions and minutes of directors’ and shareholders’ meetings.
• Support customer due diligence (onboarding and ongoing monitoring).
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters. (Knowledge and understanding of VCC is a bonus).
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist in company formation, annual compliance requirements and ongoing corporate administration.
• Prepare and file statutory returns with the Accounting and Corporate Regulatory Authority (ACRA).
• E-stamp transfer forms with the Inland Revenue Authority of Singapore (IRAS).
• Staying updated on relevant developments and changes in statutory and regulatory requirements.
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act
• Work on other incidental work as assigned from time to time.

Requirements:

• Diploma/degree in relevant discipline.
• Good writing and communication skills.
• Good organisational and interpersonal skills.
• Sound knowledge of the Companies Act and subsidiary legislations.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

Additional advantage:

• 1 – 3 years of experience preferred.
• Experience with offshore jurisdictions such as BVI and the Cayman Islands.
• Holding, or currently pursuing, corporate secretarial qualification.
• Able to commence work on short notice.
• Proficiency in Microsoft Word and Excel.