Corporate Administration Executive

MANAGEMENT DEVELOPMENT INSTITUTE OF SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The MANAGEMENT DEVELOPMENT INSTITUTE OF SINGAPORE PTE. LTD. is seeking an experienced administrative professional to support management by performing a variety of secretarial and administrative tasks. The ideal candidate will possess a bachelor's degree, at least 2 years of relevant experience, and strong communication and organizational skills. Responsibilities include managing correspondence, organizing meetings, and coordinating travel arrangements. Join a dynamic team in a fast-paced environment where your skills will be vital for success.

Qualifications

• Bachelor’s degree in any discipline is required.
• Minimum 2 years of relevant work experience in administrative functions.
• Proficiency in MS Office and strong communication skills.

Responsibilities

• Perform general secretarial duties including managing correspondence and filing.
• Provide administrative support, including managing appointments and travel arrangements.
• Organise meetings and record minutes, supporting senior management as required.

Skills

MS Office

Strong communication skills

Organizational skills

Interpersonal skills

Education

Bachelor’s degree in any discipline

Job description

Responsibility:

• Perform general secretarial duties including managing correspondence, filing, and maintaining office records
• Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
• Coordinate travel arrangements including ticketing and reservations for flights, accommodation, and transport
• Organise meetings and record minutes of meetings, including supporting meetings for the senior management
• Compile monthly/quarterly reports for management review
• Maintain efficient records and archive all documents under the department's responsibility, such as agreements, contracts, etc.
• Work collaboratively with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties, including covering the reception in the absence of customer service officers
• Support the processing of petty cash claims, office inventory, and supplies such as corporate uniforms, stationery, etc.
• Maintain the corporate pantry and assist with refreshments for Council or visitors when required
• Support supervisor and management in various projects and ad-hoc duties as assigned

Requirements:

• Bachelor’s degree in any discipline
• Minimum 2 years of relevant work experience in administrative functions
• A team player with the ability to take initiative and support team coordination
• Proficient in MS Office
• Strong communication, organisational, and interpersonal skills
• Good command of both spoken and written English
• Professional and customer-oriented demeanor
• Ability to manage multiple tasks in a fast-paced environment