Coordinator (Sales)

MR POPIAH PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A local food company in Singapore is seeking a proactive Sales Coordinator to support the Sales Team. The role involves assisting in document preparation, coordinating sales activities, and ensuring smooth order fulfillment. The ideal candidate has 1–2 years of experience and strong organizational skills. Familiarity with FMCG or export documentation is a plus. This position offers a dynamic work environment.

Qualifications

• Min. 1–2 years of experience in sales coordination or admin support.
• Strong organisational and multitasking skills.
• Excellent communication skills for liaising with stakeholders.

Responsibilities

• Assist Sales Team in preparing quotations and sales orders.
• Liaise with internal departments for order fulfilment.
• Prepare export-related documentation.

Skills

Organizational skills

Communication skills

Multitasking skills

Familiarity with Microsoft Office

Job description

We are looking for a proactive and detail-oriented Sales Coordinator to support our Sales Team in day-to-day operations. You will assist in document preparation, internal communication, and administrative tasks that ensure smooth execution of both local and export sales activities.

Key Responsibilities:

• Assist Sales Team in preparing quotations, sales orders, and proposals
• Liaise with internal departments (e.g., production, design, logistics, marketing) to coordinate timely order fulfilment
• Prepare export-related documentation (invoices, packing lists, certificates, etc.)
• Update and maintain sales databases and trackers
• Handle supermarket (FMCG) sales admin work such as updating listings, processing PO, and preparing for store campaigns
• Ensure accuracy in pricing, delivery schedules, and document flow
• Coordinate with drivers, operations, and warehouse to ensure smooth delivery
• Support in preparing presentation materials or sales reports when needed
• Perform other administrative duties as required to assist the sales and marketing teams

Requirements:

• Min. 1–2 years of experience in sales coordination, export documentation, or admin support
• Strong organisational and multitasking skills
• Excellent communication skills to liaise with internal and external stakeholders
• Familiar with Microsoft Office (Excel, Word, etc.)
• Knowledge of Food, FMCG or export documentation is a strong plus
• Able to work in a fast-paced environment and take initiative