Coordinator

Kingsmen Exhibits Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in exhibitions and events seeks an Administrative Coordinator to support project teams with operational tasks. Candidates should possess a Diploma in Business or related fields and have at least 2 years of coordination experience. The role involves managing procurement, coordinating events, and supporting documentation, ensuring smooth execution of projects.

Qualifications

• 2+ years of coordination experience.
• Proficient in MS Office applications.
• Basic Oracle knowledge and strong communication skills.

Responsibilities

• Provide administrative and operational support to the project team.
• Assist with tender submissions and manage procurement.
• Coordinate meetings and compile project reports.

Skills

Coordination

Interpersonal Skills

Communication

Self-motivation

Education

Diploma in Business, Events & Exhibitions, or related field

Tools

MS Office

Oracle

Job description

A Day in Our Life:

• Provide administrative and on-site operational support to the project team
• Manage procurement, including purchase orders and invoice tracking
• Assist with tender submissions and document collation
• Coordinate meetings, prepare minutes, and handle courier services
• Compile project reports, payment requisitions, and claims
• Support event, activity, and site visit coordination
• Arrange travel and visa applications for team members
• Maintain client and vendor databases and use basic Oracle functions
• Assist with digital event coordination and sustainability initiatives
• Perform other ad hoc duties as required

Who are We Looking For:

• Diploma in Business, Events & Exhibitions, or a related field
• At least 2 years of coordination experience
• Strong coordination and interpersonal skills
• Strong verbal and written communication skills
• Self-motivated, independent, and energetic
• Proficient in MS Office applications
• Basic knowledge of Oracle
• Collaborative team player