Contracts Manager

Seatrium (SG) Pte. Ltd.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a seasoned contract manager to oversee project contract administration. This role involves ensuring compliance with contract terms, negotiating with stakeholders, and managing change orders. The ideal candidate will have a strong background in contract law and administration, with at least 10 years of relevant experience. You will collaborate with various teams to maximize project revenues and ensure effective communication across all parties. If you are detail-oriented and possess excellent negotiation skills, this opportunity is perfect for you to make a significant impact in a dynamic environment.

Qualifications

• 10+ years in contract management or administration roles required.
• Strong negotiation skills and knowledge of contract law essential.

Responsibilities

• Manage contract administration and ensure compliance with terms.
• Negotiate contract terms and resolve disputes with stakeholders.

Skills

Contract Negotiation

Analytical Thinking

Problem-Solving

Attention to Detail

Communication Skills

Education

Bachelor’s degree in business management

Diploma in related disciplines

Tools

Microsoft Office

Job description

• Ensures alignment with the Project Management team on project contract administration needs, objectives and requirements
• Advises the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of project execution which deviates from contract requirements
• Analyses the contract terms and identifies areas of possible risks and opportunities related to the application of contract clause
• Provides alternate mitigating contract articles and successfully negotiates with customers with compelling arguments
• Writes contract letters and other communications and notices
• Ensures in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided/obtained from vendors and subcontractors
• Administers the contract during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues
• Ensures the project team understands and utilizes the contracts properly
• Manages the change order process from identification to resolution of change: prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors/subcontractors
• Transfers originals of contractual documents to proper function(s), in accordance with the applicable procedures
• Ensures that contractual information used by the project team is accurate and up-to-date
• Manages contract milestone activities, and close-out activities, ensure orderly turnover of project
• Checks that milestone completion notices and other documents required for payment meet contractual requirements
• Liaises with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract
• Supports in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required
• Communicates changes to contracts to all key stakeholders
• Ensures Procurement/Subcontracting’s contract administration and procurement/subcontracting procedures and processes meet contract requirements
• Interfaces with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders
• Liaises with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Ensures communications between Company and contractors are consistent with terms and conditions in agreements.
• Negotiates contract terms and conditions with each relevant stakeholders – customer, vendor/subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts
• Evaluates supplier/subcontractor claims entitlement and variation order under the contract requirements
• Supports negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors

JOB REQUIREMENTS

• Bachelor’s degree in business management or related disciplines. Diploma holders with relevant experience are welcomed to apply
• Minimum 10 years of experience in a contract management role, contract administration role, purchasing or contracting
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Exemplifies knowledge of contract law, accounting principles and finance
• Possesses superior attention to detail in order to spot inconsistencies in contracts
• Ability in negotiating terms and drafting contracts with strong negotiation and mediation skills
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Able to work productively independently and as part of a team
• Must have excellent analytical thinking skills and problem-solving abilities
• Previous experience as a project manager, or coordinating large projects is an asset