Contracts Executive

ACME ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in facilities management in Singapore is seeking candidates for a role focused on managing the tender process and ensuring compliance with contracts. Responsibilities include negotiation with vendors and maintaining accurate records. The ideal candidate should have a Degree/Diploma in QS/engineering with at least 1 year of relevant experience, strong analytical skills, and proficiency in Microsoft Office.

Qualifications

• At least 1 year of experience in QS/engineering roles.
• Positive proactive attitude and ethical behaviour.
• Ability to work independently and resolve challenges.

Responsibilities

• Support and manage the tender process from assessment to submission.
• Liaise with internal departments for timely delivery of submissions.
• Negotiate pricing and terms with clients and vendors.

Skills

Detail-oriented

Strong analytical abilities

Excellent interpersonal skills

Education

Degree/Diploma in QS/engineering

Tools

Microsoft Office

Job description

Responsibilities

· Support and manage the tender process, from initial assessment to submission.

· Prepare and review tender documents, ensuring compliance with industry standards and client requirements.

· Liaise with internal departments to gather necessary information and ensure timely delivery of tender submissions.

· Work closely with Commercial Contract personnel to ensure compliance on contractual obligations, agreements, and other legal documents related to maintenance and facilities management services.

· Ensure all contracts comply with company policies, legal regulations, and industry standards.

· Negotiate pricings and terms and conditions with clients and vendors to secure favourable agreements.

· Ensure continual support on contractual change order management throughout contract period.

· Serve as the point of contact for contract-related matters with clients and vendors.

· Foster strong relationships with clients and vendors, addressing any concerns or issues that may arise.

· Coordinate with clients and vendors to ensure seamless execution of maintenance and facilities management services.

· Maintain accurate and up-to-date records of all contracts, agreements, and correspondence.

· Prepare regular reports on contract status, performance metrics, and compliance issues for senior management.

· Assist in the development and implementation of contract management policies and procedures.

Requirements

· Degree/Diploma with at least 1 year of experience in QS/engineering roles.

(ITE holder with relevant years of experience or fresh degree/diploma holder can be considered).

· Detail-oriented with strong analytical and problem-solving abilities.

· Positive proactive attitude and ethical behaviour.

· Team player with ability to work independently and resolve challenges in a fast-paced environment.

· Excellent interpersonal, communication, collaborative and people management skills.

· Proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint).