Contract - Team Assistant ( 1 year)

Infineon Technologies AG; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global leader in semiconductor solutions, Infineon Technologies AG, is seeking a Contract - Team Assistant to provide comprehensive administrative support to a team and senior leaders. The role involves managing complex calendars, arranging travel, and ensuring effective communication within a collaborative environment. Ideal candidates will possess a Diploma in Business Administration and 2-3 years of relevant experience, demonstrating strong organizational and interpersonal skills.

Benefits

Entitled to benefits according to partner company.

Qualifications

• Min 2-3 years of experience as an executive assistant or similar role.
• Proven track record of providing exceptional administrative support.
• Ability to manage complex calendars and coordinate travel arrangements.

Responsibilities

• Provide administrative support to senior leadership team.
• Coordinate travel arrangements and expense reports.
• Maintain accurate records and assist in purchasing processes.

Skills

Organizational Skills

Communication

Interpersonal Skills

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Looking for a Contract - Team Assistant ( 1 year) to support a team of 20 people in day to day administrative task and senior leaders with potential of contract extension/conversion depending on business needs

Job Description
In your new role you will:

• Administrative Support: Provide administrative support to the senior leadership team, including managing complex calendars, scheduling appointments, and arranging meetings.
• Travel Coordination: Coordinate travel arrangements, including booking flights, hotels, and rental cars, and preparing and processing expense reports.
• Meeting and Event Coordination: Coordinate and arrange meetings, events, and functions, including scheduling meetings, booking meeting rooms, and arranging catering.
• Day-to-Day Administration: Provide day-to-day administrative support, including answering and directing phone calls, responding to emails and correspondence, and maintaining a high level of organization and tidiness in the office.
• Record-Keeping and Filing: Maintain accurate and up-to-date records and files, including preparing and processing administrative documents, such as purchase orders and expense reports.
• Relationship Building: Develop and maintain effective relationships with internal stakeholders, including building strong relationships with team members and senior leaders, and providing exceptional customer service and support
• Supporting Purchase Requisition and Purchase Order submission via MyBuy

Your Profile
You are best equipped for this task if you have:

• Min education qualification Diploma in Business Administration/LCCI or relevant discipline
• Min 2-3 years of experience as an executive assistant or in a similar administrative role
• Proven track record of providing exceptional administrative support to a team of 20 people and senior leaders
• Experience managing complex calendars and coordinating travel arrangements
• Excellent organizational, communication, and interpersonal skills
• Ability to work in a fast-paced environment with minimal supervision
• High level of professionalism and discretion
• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Ability to learn new software and systems quickly
• This is a 1 year contract under 3rd party payroll partner and entitled to benefits according to partner company.

#WeAreIn for driving decarbonization and digitalization.
As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.
Are you in?
We are on a journey to create the best Infineon for everyone.
This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills.
Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process.
Click here for more information about Diversity & Inclusion at Infineon.