Contract Operations Manager (Welfare Org) at Woodlands, up to $5,500

Success Human Resource Centre Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Manager to oversee the maintenance and safety of school facilities. This role involves strategic planning for facility improvements, managing safety protocols, and ensuring a secure environment for students and staff. The successful candidate will collaborate with various stakeholders, lead a team, and manage vendor relationships. If you are passionate about creating a safe and efficient learning environment, this is an exciting opportunity to make a meaningful impact in the community.

Qualifications

• Minimum 3 years of management/operations/safety experience preferred.
• Strong skills in leading teams and managing people effectively.

Responsibilities

• Manage facility planning, maintenance, and safety for the school.
• Oversee emergency preparedness and safety audits.
• Supervise staff and manage vendors for school operations.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Leadership Skills

People Management

Education

Degree in Relevant Discipline

Diploma in Safety or Operations Management

Job description

Job Responsibilities:

Estate/Facilities Management

• Execution of medium to long term (e.g. 3 years) localised facility planning and forecasting to develop the facility improvement roadmap for the school (including moving of school etc.)

• Forecast needs arising from the improvement, maintenance and upkeep of the school facilities on a yearly basis (eg budgeting for facilities management, maintenance & upgrading)

• Manage maintenance and improvement projects, check, renew and prepare maintenance contracts for works and supplies.

• Regularly check the premises for damages and ensure cleanliness and a safe learning environment.

• Liaise with relevant stakeholders to manage physical / technological infrastructure improvement and facilities maintenance works

• Documentation of building plans, school design, generic manuals, warranties project handing-over etc.

• Manage fault reporting and ensuring close follow up with term contractors

• Manage school facilities booking and evaluate to optimize use

• Management of access and attendance electronic systems

• Carry out joint spot-checks on cleanliness of the school and proper maintenance of anti-mosquito regimes

• Provide inputs for Risk Assessment and Management for Term Contractors

• Any other duties assigned by Reporting Officer.

School Safety and Security

• Be part of the School Safety Committee as the School Safety and Security Liaison Officer, overseeing school safety and emergency preparedness to ensure the safety of all in the event of emergencies and heightened health and safety risk situations

• Manage all SOPs for emergency preparation, readiness and response

• Work closely withSchool Safety & Emergency Preparedness Department

• Conduct Safety, Security and Emergency Preparedness audits, including internal and external exercises

• Perform the role of Fire Safety Manager to assist and advise school leaders on fire safety measures in accordance to the Fire Safety Act.

• Ensure proper maintenance of fire equipment and update of escape routes maps

• Oversee all risk-assessment (RAMS) for school programmes

• Inducting staff on safety, security and emergency matters

• Liaise with external regulatory organisations (e.g. NEA, LTA, Traffic Police, SPF) for Safety, Security and Emergency Preparedness

• Oversee the security of school during movement of visitors and contractors in school, daily access control and vehicle traffic, car parking arrangement and conduct security check

• Ensure regular maintenance of security systems, CCTVs, fire alarms and operations check with security agencies

• Ensure proper maintenance and update of first aid kits

Support for Student Safety

• Work with school leaders, teachers and social workers to manage students at risk (eg accompany social workers for home visits, accompany student to seek emergency medical treatment) when necessary

• Assist with discipline / behaviour regulation and maintenance of order of students for safety

• Assist the Student Management Team in monitoring of student movements and attendance where necessary (eg special arrangements for students’ commute to/from school).

Management of Assets, Resources/Supplies

• Ensure physical sighting and tagging of all fixed asset

• Manage the procurement, maintenance and condemnation of fixed asset

• Ensure proper inventory management procedures.

• Ensure the maintenance and security of LAN room

• Ensure the maintenance and security of storage of IT equipment, furniture store, PE equipment and all fixed assets

• Oversee and ensure adequate office supplies and furniture for the school.

Management of Vendors

• Manage long-term vendors, eg Canteen operator, school-bus transport operator, school-uniform supplier

• Manage term contractors

• Assessment of term contractors and provide feedback to Procurement

• Provide support for canteen operations

Staff Management

• Supervise and manage school operations supportive staff, eg General Workers and contract-cleaners

• Supervise and manage school para-staff, eg security officers

• Provide coaching, support and mentorship for General Workers

• Prepare and review reports

Others

• Any ad-hoc duties assigned by Reporting Officer

Period:

• 3 months contract

Location:

• Woodlands

Working Hours:

• 8.30am to 5.30pm, Monday to Friday

Salary:

• Up to $5,500

Job Requirements:

• Minimum Degree in any relevant discipline / Diploma in safety or operations management

• At least 3 years of relevant management /operations/safety / leadership experience will be an advantage

• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.

• Good organisational and people management skills

• Exposure in community care sector is an added advantage

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[e-mail](Reg No:R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

SuccessResource Centre Pte Ltd(EA License Number:04C3201)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg