Construction Assistant Purchaser

Assistant Purchaser

(Civil works Construction), 5.5 days alternative Sat work week

West - Bukit Batok

Assistant Purchasing Executive to support and manage the purchasing process, focusing on sourcing materials, getting quotations from suppliers, and ensuring timely delivery to meet project requirements.

Roles and Responsibilities:

Supplier Management:

• Support senior on sourcing and identify potential suppliers.
• Review, discuss and negotiate contracts, terms, and pricing with suppliers.
• Maintain relationships with suppliers to ensure quality and timely delivery.

Procurement Planning:

• Follow SOPs to provide services to project team with project timelines and budgets.
• Forecast procurement needs based on project schedules and scope of work.
• Coordinate with team and project manager to understand material and equipment requirements.

Cost Management:

• Practice cost-saving strategies without compromising on quality.
• Support senior to prepare procurement budgets, ensuring adherence to financial constraints.

Quality Control:

• Ensure that all purchased materials and equipment meet the specified quality standards and project requirements.
• Conduct regular supplier audits and quality inspections.
• Address any quality issues promptly with suppliers to avoid project delays.

Compliance and Documentation:

• Ensure all procurement activities comply with company policies, legal regulations, and industry standards.
• Maintain accurate records of all procurement transactions, contracts, and supplier agreements.
• Prepare regular reports on procurement activities and performance for senior management.

Collaboration and Coordination:

• Work closely with Account, Project and Contract Team, coordinate with engineer or site supervisors.
• Communicate effectively with all stakeholders.

Overall duties include assisting in sourcing and purchasing construction materials, tools, and equipment as per project requirements. This includes comparing quotations from multiple suppliers to ensure competitive pricing and quality, preparing purchase orders (POs), ensuring proper documentation for procurement transactions, tracking orders, and following up on deliveries to ensure timely arrival of materials on-site, and maintaining good relationships with suppliers and vendors to ensure a steady supply of materials.

Requirement:

1. Minimum Diploma or higher in Supply Chain Management, Procurement, Business Administration, or a related field.
2. Ability to speak and understand both English and Mandarin to liaise with suppliers, contractors, and internal stakeholders.
3. At least 2 years of purchasing experience, preferably in the construction industry.
4. Familiarity with procurement processes, cost negotiation, and purchase order management.
5. Strong interpersonal and communication skills for coordination with vendors and internal teams.
6. Proficiency in Microsoft Office (Excel, Word, PowerPoint).
7. Ability to handle multiple procurement tasks in a fast-paced construction environment.
8. Able to work independently as well as within a team.