Conference Producer

CLOUD EXPO ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading events company, CLOUD EXPO ASIA PTE. LTD., is seeking a Conference Producer to drive content creation for a new aviation-focused event in Singapore. The ideal candidate will have 2-3 years of experience curating B2B conferences, excellent communication skills, and the ability to manage budgets and deadlines. Join us in a fast-paced environment where you can grow your career while connecting industry leaders.

Qualifications

• Preferably with 2-3 years of experience in curating B2B conference programmes, ideally for the aviation sector.
• Excellent communication and interpersonal skills – written and verbal.
• Good IT skills including content management systems and databases.

Responsibilities

• Research important industry topics and keep up to date with trends.
• Identify and recruit appropriate speakers through research and networking.
• Manage speaker budgets, including fees and expenses.

Skills

Communication

Organizational Skills

Budget Management

Interpersonal Skills

Time Management

Job description

WHO WE ARE:

UKi Media & Events, a division of CloserStill Media Group, is a global leader in specialist B2B exhibitions, conferences and publications spanning industries such as aerospace, automotive and logistics. Based in the UK, we organise over 20 international events annually and publish 14 industry-leading magazines.

We are excited to introduce a new aviation-focused event in Singapore designed to connect key stakeholders within the Asia Pacific aviation sector.

WHO WE ARE LOOKING FOR:

The Singapore Office of CloserStill Media (CSM) is looking for a motivated conference producer who is experienced in creating cutting edge conference programmes and cultivating industry relationships to build strong speaker line-ups.

If you enjoy working in a fast-paced environment where there is opportunity to grow, then this would be a great position for you.

THE ROLE:

• Research important industry topics and keep up to date with industry trends to ensure streams of content are relevant to our audience.
• Identify and recruit appropriate speakers through research, networking, and existing contacts to achieve your target requirements.
• Identify and recruit high quality industry figures who will be able to chair theatres and moderate panel discussions.
• Support the marketing and contents teams to develop relationships and identify influential industry associations and other possible partners.
• Liaise with the sponsors regarding the speakers they are providing as part of their packages and ensure required quality of these speakers
• Speaker contact database management, list management, and development with the support of business intelligence and data teams.
• Proof-reading and making necessary amendments to conference programmes on all printed literature and online materials (marketing brochures, show guides, timetable boards, postcards etc.)
• Manage speaker budgets, including speaker fees and expenses.

ABOUT YOU:

• Preferably with 2-3 years of experience in curating B2B conference programmes, ideally for the aviation sector. Candidates with 1-2 years of experience are also welcome to apply.
• Ability to manage multiple projects and deliver on time.
• Good IT skills. You will be using content management systems, databases and email software.
• Excellent communication and interpersonal skills – written and verbal.
• Strong organisational and time management skills.
• Ability to quickly understand a market and draw up list of appropriate speakers.
• Ability to persuade senior execs to give up their time to attend our events as speakers.
• Diplomatic skills to liaise with and where necessary get through gate keepers.
• Ability to manage a budget.
• Ability to multi-task.
• Ability to meet deadlines.
• Excellent attention to detail.
• Patient and calm under pressure.
• Flexibility to accommodate extended working hours as needed around key show times.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

WORK LOCATION:

This role is based in Singapore.

PERSONAL DATA CONSENT:

The information you provide in your job application will be used and processed by or on behalf of CSM for purposes related to your registration of interest in current or future employment with CSM and for the processing of your application for employment.

We will collect and use the personal data that you have supplied to facilitate the processing of your application for employment purposes. We will use personal information such as telephone number and/or email address to contact you on job opportunities. Please note that the information you provide may be used by a third party to enable us to process your application. These third parties may be located outside of Singapore to carry out some of the processing and administrative functions for CSM and would be under duty of care to maintain the appropriate levels or security and confidentiality and only use the information as instructed by CSM.

The personal data held by CSM relating to the applicants will be kept strictly confidential. CSM may collect information through other sources for processing and evaluating your application for employment. If your application is successful, the information will be used in the administration of your employment. CSM may provide and/or transfer such data, whether in Singapore or outside of Singapore, to (i) any other departments within CSM or if necessary, with Government agencies; (ii) any third party service provider who provides administrative, data processing, computer or other services to CSM.

As part of assessing your suitability to work with CSM, we may use your information to conduct reference checks in accordance with CSM's HR Policy.

If your application is unsuccessful, CSM may retain and use the information to deal with any matter which may arise in connection with your application, for purposes of contacting you in connection with ongoing recruitment opportunities, as well as for data analysis and business purposes. If you do not wish to be considered for positions in CSM other than that you have applied for, please write in to [e-mail].

By submitting this job application, you consent and agree to your data being used in conjunction with the recruitment and employment purposes at CSM. In order to maximise your opportunities to work with CSM, you are encouraged to keep the information provided to us up to date at all times. You are responsible for ensuring that the personal data is correct and true. You also have the option to withdraw your consent anytime.