Commercial Executive (Ship Agency)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading maritime agency in Singapore seeks a Commercial Assistant to oversee activities, ensuring compliance and communication with clients. The position focuses on enhancing procedures and handling data. Ideal candidates will possess a degree in Maritime Studies or Business, with 2-3 years in logistics.

Qualifications

• 2–3 years of experience in ship agency operations or maritime logistics.
• Strong understanding of port operations and commercial procedures.
• Effective communicator with good written and verbal English skills.

Responsibilities

• Support management in overseeing commercial activities and compliance.
• Coordinate with operations for accurate commercial data reporting.
• Liaise with internal departments for commercial information clarity.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Communication

Education

Diploma or Degree in Maritime Studies

Diploma or Degree in Business

Tools

Microsoft Office Suite

Budgeting/Reporting tools

Job description

Responsibilities:

• Support the Commercial Assistant Manager and Manager in overseeing commercial activities and ensuring adherence to contractual obligations across managed vessels.
• Assist in reviewing and maintaining compliance with management agreements, ensuring alignment with operational and commercial objectives.
• Coordinate closely with the operations and agency teams to gather accurate and timely data for commercial reporting and billing.
• Liaise with internal departments such as Technical, Operations, and Finance to consolidate commercial information and ensure clarity in reporting.
• Maintain communication with clients and owners, supporting relationship management and follow-ups on commercial matters.
• Support the continual improvement of internal commercial procedures and workflows by identifying inefficiencies and proposing enhancements.
• Participate in ad-hoc projects and tasks assigned by senior commercial management, contributing insights drawn from operational exposure.
• Ensure timely and accurate documentation, filing, and tracking of all commercial matters related to agency services and vessel operations.

Requirements:

• Diploma or Degree in Maritime Studies, Business, or a related field
• At least 2–3 years of working experience in ship agency operations or maritime logistics
• Strong understanding of port operations and commercial procedures within ship management or ship agency contexts
• Highly organized with strong analytical and problem-solving skills
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with budgeting/reporting tools is a plus
• Effective communicator with good written and verbal English skills
• Able to work independently and collaboratively in a fast-paced, deadline-driven environment