Commercial Admin Executive

LEWE ENGINEERING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Lewe Engineering Pte Ltd is seeking a procurement officer to manage purchasing tasks. The role involves liaising with suppliers, issuing purchase orders, maintaining documentation, and ensuring inventory sufficiency. Candidates should have at least 1 year of experience in commercial administration and hold an ITE Diploma. Strong multitasking and organizational skills are essential.

Qualifications

• 1 Year experience in Commercial & Sales Administration.

Responsibilities

• Review purchase and material requisition, and issue purchase orders to supplier.
• Liaise with suppliers / vendors to get quotation.
• Perform all general administrative tasks.
• Able to multitask and handle ad-hoc tasks.
• Ensure documentations and filings are done in properly manner.
• Respond to customer & supplier inquiries about order status, changes or cancellations.
• Perform buying duties when necessary.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Contact suppliers in order to schedule/ expedite deliveries & to resolve shortages, missed/late deliveries & other problems.
• Review requisition orders in order to verify accuracy, terminology & specifications.
• Prepare, maintain, & review purchasing files, reports & price lists.
• Compare prices, specifications & delivery dates in order to determine the best bid among potential suppliers.
• Sourcing, selecting & negotiation with supplier to constantly strive for best price, delivery and payment term.
• Monitor & expedite outstanding order & delivery schedule.
• Liaise & communicate extensively with supplier on procurement matter.
• Liaise with freight forwarder on shipping & transporter matter with regards to import shipment.
• Liaise with technical department for preparation of tender and quotation.

Education

ITE Diploma

Job description

Job Descriptions and Requirements

1) Review purchase and material requisition, and issue purchase orders to supplier.

2) Liaise with suppliers / vendors to get quotation.

3) Perform all general administrative tasks.

4) Able to multitask and handle ad-hoc tasks.

5) Ensure documentations and filings are done in properly manner.

6) Respond to customer & supplier inquiries about order status, changes or cancellations

7) Perform buying duties when necessary

8) Determine if inventory quantities are sufficient for needs, ordering more materials when necessary

9) Contact suppliers in order to schedule/ expedite deliveries & to resolve shortages, missed/late deliveries & other problems

10) Review requisition orders in order to verify accuracy, terminology & specifications

11) Prepare, maintain, & review purchasing files, reports & price lists

12) Compare prices, specifications & delivery dates in order to determine the best bid among potential suppliers

13) Sourcing, selecting & negotiation with supplier to constantly strive for best price, delivery and payment term

14) Monitor & expedite outstanding order & delivery schedule

15) Liaise & communicate extensively with supplier on procurement matter

16) Liaise with freight forwarder on shipping & transporter matter with regards to import shipment

17) Liaise with technical department for preparation of tender and quotation

18) 1 Year experience in Commercial & Sales Administration

19) Minimun qualifications : ITE Diploma