Client Services & Front Desk Executive

BLUE EDGE ADVISORS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial advisory firm in Singapore is seeking a professional Front Desk & Office Administrator to create a positive first impression and manage daily office operations. The ideal candidate will have strong communication skills, be organized, and proficient in Microsoft Office. Responsibilities include client reception, event coordination, and supporting Relationship Managers. This role is essential for maintaining a welcoming workplace.

Qualifications

• Minimum Diploma or relevant administrative experience.
• Strong communication skills and a friendly, approachable manner.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Highly organized with good time management skills.
• Able to handle multiple tasks and work independently.

Responsibilities

• Welcome and host clients, investors, and VIP guests with warmth.
• Coordinate and assist in organizing client events and private dinners.
• Manage incoming calls, emails, and inquiries in a professional manner.
• Maintain a welcoming reception area.
• Work closely with Relationship Managers to anticipate client needs.

Skills

Strong communication skills

Organizational skills

Proficiency in Microsoft Office

Time management

Education

Minimum Diploma or relevant administrative experience

Job description

Position Overview:

The Front Desk & Office Administrator will be responsible for creating a positive first impression for visitors, managing daily office operations, and supporting the smooth running of the workplace. This role requires a professional, organized, and service-oriented individual with strong attention to detail.

Key Responsibilities

Client Reception & Hospitality

• Welcome and host clients, investors, and VIP guests with warmth, discretion, and professionalism.

• Arrange refreshments, meeting room setup, and any special requirements for client visits.

• Provide local concierge assistance (restaurant bookings, transport arrangements, lifestyle requests) for visiting clients.

Client Engagement & Events

• Coordinate and assist in organising client events, private dinners, investment briefings, and networking functions.

• Liaise with venues, caterers, and service providers to ensure smooth execution of events.

• Prepare guest lists, invitations, and event materials in collaboration with the client relationship team.

• Coordinate logistics for client meetings, including timing, location, and materials.

Front Desk & Guest Experience

• Manage incoming calls, emails, and inquiries in a professional manner.

• Maintain a welcoming and pristine reception area.

• Handle deliveries, couriers, and visitor registration.

• Relationship Support

• Work closely with Relationship Managers to anticipate client needs and preferences.

• Ensure confidentiality and a personalised touch in all interactions.

Qualifications & Requirements

• Minimum Diploma or relevant administrative experience.

• Strong communication skills and a friendly, approachable manner.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Highly organized with good time management skills.

• Able to handle multiple tasks and work independently.

Key Attributes

• Professional & Welcoming: Creates a positive impression for all visitors and staff.

• Organized & Reliable: Keeps the office running smoothly and efficiently.

• Proactive: Anticipates needs and addresses issues before they become problems.

• Team-Oriented: Works well with colleagues and supports the company culture.