Client Services Cum Admin Executive

MKG CONSULTING PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A consulting firm in Singapore is seeking an Administrative Assistant to manage correspondence, maintain records, and provide administrative support. The ideal candidate is fluent in English and Chinese and can work independently with minimal supervision. Fresh graduates are encouraged to apply, and familiarity with Microsoft Office is essential. This role offers the opportunity to develop skills in a supportive environment.

Qualifications

• Ability to work independently with minimal supervision.
• Familiarity with Microsoft Office and Outlook.
• Fresh graduates are welcomed to apply.
• Able to communicate in English and Chinese.

Responsibilities

• Manage correspondence including answering phone calls and emails.
• Maintain record keeping and organize files.
• Schedule meetings and appointments.
• Provide general administrative support.
• Responsible for data entry and database management.
• Oversee financial administration including invoicing and payments.
• Maintain office supplies inventory.
• Handle reception duties and greet visitors.

Skills

Independent work

Microsoft Office proficiency

Bilingual in English and Chinese

Job description

Job Description

• Managing correspondence: This includes answering phone calls, replying to emails, and sending out letters or packages.
• Record keeping: This includes keeping track of files, documents, and records in an organized and accessible manner.
• Scheduling and calendar management: This includes setting up appointments, scheduling meetings, and coordinating with other team members.
• Providing administrative support: This includes tasks such as photocopying, faxing, printing, and scanning documents.
• Data entry and database management: This includes entering and maintaining data in databases, spreadsheets, and other systems.
• Financial administration: This includes handling invoices, processing payments, and managing petty cash.
• Maintaining office supplies: This includes keeping track of inventory, ordering supplies when needed, and ensuring that the office is well-stocked.
• Reception duties: This includes greeting visitors, answering questions, and directing them to the appropriate person or department.

Job Requirements

• Able to work independently with minimal supervision
• Candidates should be familiar with mirosoft office and outlook
• Fresh graduates are welcomed to apply
• able to speak both English and Chinese ( to liaise with Chinese clients)