Chief Administration Officer

ALPHA LADDER GROUP PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

An established industry player is looking for a proactive Chief Administration Officer to lead administrative functions across multiple offices. This pivotal role involves supporting the CEO with strategic initiatives, ensuring efficient corporate administration, and enhancing workplace efficiency. The ideal candidate will possess a Master’s degree and extensive experience in office management, demonstrating exceptional organizational and communication skills. Join a forward-thinking organization that values innovation and collaboration, where your contributions will directly impact the company's success and employee experience.

Qualifications

• 10+ years of experience in corporate administration or executive support.
• Strong understanding of office operations across multiple jurisdictions.

Responsibilities

• Act as a key advisor to the CEO and coordinate strategic initiatives.
• Oversee daily operations and facility management of headquarters and subsidiaries.
• Develop and implement policies for administration and compliance.

Skills

Office Management

Corporate Administration

Team Management

Strategic Planning

Bilingual Communication

Interpersonal Skills

Education

Master’s Degree in Business Administration

Job description

We are seeking a proactive and highly organized Chief Administration Officer (CAO) to lead and oversee all administrative functions across the group, including subsidiary offices. The CAO will play a key role in supporting the CEO in strategic and operational matters, while ensuring the smooth and efficient running of corporate administration, office operations, and cross-functional support.

Job Descriptions:

• Act as a key advisor and administrative partner to the CEO, supporting on day-to-day priorities and follow-through.
• Coordinate strategic initiatives, track progress, and ensure timely execution across functions.
• Prepare presentations, briefings, and documentation for leadership meetings and external engagements.
• Oversee the daily operations and facility management of the headquarters and all subsidiary office locations.
• Manage office leases, fit-outs, vendor contracts, and general upkeep to ensure a productive and compliant work environment.
• Lead initiatives to improve workplace efficiency, employee experience, and sustainability.
• Develop and implement policies and processes for general administration, document control, travel, procurement, and expense management.
• Manage company-wide administrative budgets and resources effectively.
• Ensure compliance with regulatory and operational requirements in all administrative functions.
• Provide guidance and oversight on administrative matters for all subsidiary offices.
• Coordinate with local office managers or representatives to ensure consistent standards and alignment with group policies.
• Support setup or expansion of new office locations as needed.

Job Specification:

• Master’s degree in Business Administration, Management, or a related field.
• Minimum 10 years of relevant experience in office management, corporate administration, or executive support, including experience in managing teams and supporting senior leadership.
• Strong understanding of office operations across multiple jurisdictions.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize effectively, and handle confidential matters with discretion.
• Proven ability to work with senior executives and cross-functional teams.
• Effective billingual to communicate with Chinese and English speaking stake holders.