Chairman / CEO Assistant

ORIENTZEN HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in energy and digital currency is seeking an experienced Executive Assistant to support the Chairman/CEO in daily operations and strategic initiatives. The ideal candidate has a Master's degree, minimum 3 years of experience, and is proficient in both Chinese and English. Responsibilities include managing schedules, coordinating travel, and facilitating communication across departments. This role demands strong organizational and communication skills in a fast-paced environment.

Qualifications

• Master's or Bachelor's degree in relevant fields.
• Minimum 3 years of executive assistant experience.
• Full professional proficiency in Chinese and English.

Responsibilities

• Provide comprehensive support for the Chairman/CEO.
• Participate in strategic planning meetings.
• Coordinate international travel and meetings.

Skills

Executive support

Multilingual proficiency

Proposal writing

Cross-cultural communication

Adaptability

Education

Master's degree in relevant fields

Bachelor's degree considered

Job description

Core Responsibilities

1. Executive Support & Administrative Services
   • Provide comprehensive support for the Chairman/CEO's daily operations to ensure efficiency
   • Manage the Chairman/CEO's schedule effectively, including arranging meetings and making necessary preparations (materials organization, data verification, etc.)
   • Handle the Chairman/CEO's emails, correspondence, and calls with appropriate prioritization and reminders
   • Maintain the office environment and equipment in optimal working condition
   • Prepare daily briefings and itinerary reminders to ensure seamless operations
2. Strategic Support & Decision Assistance
   • Participate in major strategic planning meetings, documenting discussions and preparing strategic memorandums
   • Assist in market research and policy analysis within the energy and virtual currency sectors
   • Prepare business plans, investment analysis reports, and decision-support materials as required
   • Monitor global energy innovation projects and evolving digital currency regulations
   • Support the development of business expansion strategies
3. Business Operations
   • Coordinate international travel and cross-border meetings with complete logistical support
   • Lead important business receptions and engagements
   • Handle confidential documents and compliance filings with discretion
4. Cross-Department Coordination
   • Facilitate collaboration between energy projects and digital asset teams
   • Oversee implementation of board resolutions at the executive level
   • Establish effective internal communication systems

Job Requirements

Qualifications & Background

1. Master's degree or higher; Bachelor's degree considered for exceptional candidates
2. Preferred majors: Energy Economics, FinTech, Business Management or related fields
3. Minimum 3 years' executive assistant experience; energy or FinTech background advantageous
4. Familiarity with energy policies and digital currency regulatory frameworks
5. Understanding of international energy and virtual currency market mechanisms
6. Full professional proficiency in both Chinese and English to communicate with the stakeholders
7. Rapid learning ability for new industry technologies and concepts
8. Strong skills in proposal writing and presentation delivery
9. Expertise in business etiquette and cross-cultural communication norms
10. Adaptability to irregular international travel schedules
11. Strong multi-time zone coordination capabilities
12. Exceptional service orientation and attention to detail
13. Proactive work approach with strong anticipation skills