CFO Executive Assistant ( Biopharmaceutical Imdustry)

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

PERSOLKELLY Singapore is seeking an experienced administrative professional to support the CFO Organisation. This role involves preparing presentations, managing calendars, and organizing meetings. Candidates should have a high school diploma and significant administrative experience. The position is dynamic, requiring attention to detail and the ability to function under pressure, contributing to a fast-paced international workplace.

Qualifications

• 5+ years of related administrative experience required.
• Proven administration experience in a fast-paced international organization.
• Ability to maintain a high level of integrity and discretion.

Responsibilities

• Preparation of presentations for senior management.
• Coordinate activities and projects.
• Provide administrative support, including calendar management and travel.

Skills

Attention to detail

Organizational skills

Discretion

Team player mentality

Education

High school diploma

Tools

MS Office

Job description

Key Responsibilities

• Preparation of presentation to senior management

• Provide administrative support, including calendar management, expenses and travel for CFO Organisation

• Partner with teams to coordinate activities and projects

• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes

• Coordinate registrations for conferences, symposia and local / international congresses

• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)

• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.

• Participate in team meetings to support coordination and delegation of tasks and projects

• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time

• Manage general inquiries and route questions to appropriate resources

• Perform other duties as assigned

Basic Qualifications

• High school diploma with 5+ years of related administrative experience required.

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information

• Strong attention to detail and organized with a systematic approach

• Resilience under pressure

• Ability to prioritize information and meetings on behalf of team members / senior leadership

• Proven administration experience within a fast-paced international organization

• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)

• Willingness to help and learn with a team player mentality

• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to [e-mail] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

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