CEO PERSONAL ASSISTANT

PANGOLIN INVESTMENTS PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic investment firm in Singapore is seeking a Personal Assistant to the CEO. The ideal candidate will provide comprehensive administrative support, manage communications, and assist with various tasks to ensure the smooth operation of the CEO's office. Candidates should have a minimum of 3 years of relevant experience, excellent English and Mandarin skills, and proficiency in office software. A proactive and detail-oriented individual with strong organisational skills is highly desirable.

Qualifications

• Minimum of 3 years of experience as a personal assistant or executive assistant, preferably in the restaurant or hospitality industry.
• Excellent typing skills with a strong command of English and Mandarin.
• Proficient in using office productivity software, such as Microsoft Office suite.

Responsibilities

• Providing administrative and secretarial support to the CEO, managing their calendar and appointments.
• Handling incoming communications and coordinating travel arrangements.
• Organising and maintaining the CEO's files and documentation.

Skills

Communication skills

Organisational skills

Problem-solving mindset

Interpersonal skills

Attention to detail

Job description

What you'll be doing

1. Providing comprehensive administrative and secretarial support to the CEO, including managing the CEO's calendar, scheduling appointments, and coordinating travel arrangements
2. Handling all incoming communications, such as phone calls, emails, and correspondence, and ensuring prompt and professional responses
3. Organising and maintaining the CEO's files, records, and documentation in a well-organised manner
4. Assisting with the preparation of reports, presentations, and other important documents as required
5. Coordinating with internal teams and external stakeholders to facilitate the CEO's priorities and initiatives
6. Performing other ad-hoc tasks as requested by the CEO to support the overall business operations

What we're looking for

1. Minimum of 3 years of experience as a personal assistant or executive assistant, preferably in the restaurant or hospitality industry
2. Excellent typing skills, communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
3. Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
4. Proficient in using office productivity software, such as Microsoft Office suite
5. Attention to detail and a proactive, problem-solving mindset
6. Excellent command of English and Mandarin, both written and verbal, to be able to communicate with directors, co workers etc.