Buyer Admin Assistant

Fokker Services Asia Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the aerospace sector is seeking a Buyer admin assistant to manage procurement processes for their Airframe and Component MRO business. The role involves processing orders, liaising with vendors, and supporting procurement reporting. Ideal candidates will have a diploma in Business Administration or Supply Chain Management and relevant experience in procurement.

Qualifications

• 1–3 years of experience in procurement or administrative support role preferred.
• Familiarity with procurement software or ERP systems.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Process purchase requisitions and convert them into purchase orders.
• Coordinate with internal departments to verify procurement requirements.
• Liaise with vendors and suppliers to obtain quotations and follow up on deliveries.

Skills

Organizational skills

Attention to detail

Time-management skills

Communication skills

Interpersonal skills

Education

Diploma in Business Administration

Diploma in Supply Chain Management

Tools

SAP

Oracle

Microsoft Office

Job description

Position Description:

The Buyer admin assistant is responsible for day to day processing and follow up of purchase and repair orders for our Airframe and Component MRO business. By utilizing Fokker’s global supply chain and local sources, you will be fulfilling AMRO | CMRO demand. Buyer will also be responsible for accurate delivery dates and airwaybill information in the system for optimum planning. The buyer admin assistant will report to the Lead Buyer and will liaise closely in the field of continuous improvement.

Part A - Key Accountabilities and Responsibilities

· Process purchase requisitions and convert them into purchase orders in a timely manner.

· Coordinate with internal departments to verify procurement requirements and ensure accuracy of requests.

· Liaise with vendors and suppliers to obtain quotations, follow up on deliveries, and resolve any order discrepancies.

· Maintain and update supplier information, purchase records, and related documentation in the procurement system.

· Track and monitor the status of orders to ensure timely delivery and escalate delays where necessary.

· Assist in sourcing products and services based on procurement guidelines.

· Ensure compliance with company procurement policies and procedures.

· Support procurement reporting by compiling data for spend analysis, delivery performance, and cost savings.

· Provide administrative support such as filing, documentation, and coordination of procurement-related tasks.

· Assist in vendor evaluation and performance review processes.

· Any ad-hoc task as assigned by immediate superior.

Part B. Required Experience, Competencies & Qualifications

· Diploma or equivalent qualification in Business Administration, Supply Chain Management, or related field

· 1–3 years of experience in a procurement or administrative support role preferred.

· Good organizational and time-management skills.

· Strong attention to detail and accuracy.

· Familiarity with procurement software or ERP systems (e.g., SAP, Oracle, etc.).

· Proficient in Microsoft Office (especially Excel and Outlook).

· Strong communication and interpersonal skills.