Business Support Assistant

We are seeking an enthusiastic Business Support Assistant to join our team. The ideal candidate will play a vital role in handling administrative paperwork and liaise with multiple stakeholders to achieve project milestones. Familiarity with the Microsoft Dynamic 365 system will be an added advantage. This is a full-time position.

What you’ll be doing:

Production

1. Liaise with the production team on job orders to achieve project milestones
2. Process general procurement enquiries as and when needed
3. Taking of meeting minutes for weekly Production Meetings

Business Support

1. Prepare, process and maintain purchase orders, sales delivery orders, purchase requisitions and other paperwork needed
2. Process engineering drawings to create job orders in the system
3. Convert customer purchase orders to sales orders accurately and efficiently
4. Coordinate with suppliers on customers’ shipments
5. Liaise with the Accounts Manager for cash-on-delivery (COD) transactions
6. Coordinate internal audits and management review meetings prior to external ISO audits.
7. Maintain healthy record keeping and filing system
8. Ad-hoc duties as assigned

What we are looking for:

1. Higher NITEC and above qualifications, preferably with a Business specialisation.
2. Candidates with at least 2 years’ relevant experience are preferred.
3. Experience with shipping, Microsoft Dynamic 365 are a plus.
4. Entry-level candidates will also be considered.

Skills

1. Bilingual ability in English and Mandarin for communication with the production team.
2. Proficient in MS Office (e.g. Microsoft Excel, Microsoft Word).
3. Attention to detail with a high degree of accuracy.
4. Excellent communication and interpersonal skills, with the ability to interact with internal and external stakeholders.
5. Ability to work with tight deadlines and adapt to changing priorities.
6. A team player with a positive attitude and willingness to learn.