Business Support, Administrative Services

JLL; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Support professional to enhance operational efficiency. This role encompasses a variety of responsibilities, including managing office systems, supporting finance tasks, and collaborating with various departments. This position offers a dynamic work environment where you can contribute to the overall success of the organization while growing personally and professionally. If you're proactive, organized, and ready to take on new challenges, this opportunity is perfect for you.

Benefits

Personalized Benefits

Mental Health Support

Physical Health Support

Emotional Health Support

Qualifications

• Proven experience in an administrative role, preferably in a corporate environment.
• Excellent organizational and time-management skills to prioritize tasks.

Responsibilities

• Maintain office filing & archiving system for documents.
• Assist in finance administration tasks and vendor contract renewals.

Skills

Organizational Skills

Time Management

Microsoft Office Suite

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Experience in Administrative Role

Tools

SAP

Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you have deep experience in commercial real estate, skilled trades, and technology, or are looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Key Responsibilities:

• Maintain proper office filing & archiving system (soft & hard copies)
• Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
• Monitor and track expenses and ensure timely invoice processing by the managers
• Assist in updating SOPs
• Perform finance administration tasks such as raising POs & GRs, SAP system POR requests, end-to-end support, finance GR administrative work, and procurement of all vendor services
• Assist in vendor contract renewal, vendor creation processes, updating vendor details and contact information
• Support sourcing & procurement activities, including preparing quotations for client submission
• Collaborate with departments such as Legal, Finance, Engineering & Operations, and Human Resources for procurement activities
• Assist site team in monitoring and compiling data on pantry supplies, chemical waste collection, cleanroom laundry reports, etc.
• Track and monitor stock to match invoices with orders
• Support ad-hoc tasks as assigned by the manager, which may evolve over time

Qualifications:

• Proven experience in an administrative role, preferably within a corporate environment
• Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email tools, and relevant applications
• Strong verbal and written communication skills for professional interaction
• High attention to detail and accuracy
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability
• Strong problem-solving skills and proactive issue resolution
• Discretion in handling sensitive and confidential information

If this job resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in your potential and what you bring to the table!

Benefits:

JLL offers personalized benefits supporting your well-being and growth, emphasizing mental, physical, and emotional health.

About JLL:

We’re JLL—a leading professional services and investment management firm in real estate, operating in over 80 countries with more than 102,000 employees worldwide. As a Fortune 500 company, we are committed to sustainability and corporate social responsibility, aiming to shape the future of real estate for a better world. We leverage advanced technology to create rewarding opportunities, innovative spaces, and sustainable solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics, and excellence guide everything we do. We are dedicated to creating a diverse and inclusive culture where everyone feels valued, welcomed, and empowered to reach their full potential. We believe that diverse backgrounds and perspectives foster innovation and success.