Business Support, Administrative Services

Jones Lang LaSalle Incorporated; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company that empowers you to shape a brighter future in real estate. This role offers a chance to thrive in a supportive environment, where your organizational skills and attention to detail will shine. You'll be responsible for maintaining office systems, managing expenses, and collaborating with various departments to ensure smooth operations. If you have a knack for problem-solving and a proactive approach, this position is perfect for you. Embrace the opportunity to contribute to a meaningful mission while growing your career in a dynamic industry.

Qualifications

• Proven experience in an administrative role, preferably in a corporate environment.
• Excellent organizational and time-management skills with the ability to prioritize tasks.

Responsibilities

• Maintain proper office filing & archiving system for documents.
• Assist in vendor contract renewals and procurement activities.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving Skills

Attention to Detail

Proficiency in Microsoft Office Suite

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Email Management Tools

Job description

Business Support, Administrative Services page is loaded

Business Support, Administrative Services

Apply remote type On-site locations Singapore time type Full time posted on Posted 2 Days Ago job requisition id REQ426118

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

•Maintain proper office filing & archiving system (soft & hard copies)
•Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in place
•Monitor and track expenses and ensure timely invoice processing by the managers
•Assist to follow up and update SOPs
•Finance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor services
•To assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.
•Support all sourcing & procurement activities for the client including preparation of quotations for submission to client
•Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activities

•Assist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.

•Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceeded
•Support any ad-hoc tasks as assigned by the Manager, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business
requirement

Qualifications:

- Proven experience in an administrative role, preferably within a corporate environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management tools, and other relevant applications.
- Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
- High attention to detail and accuracy in all aspects of work.
- Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
- Strong problem-solving skills and a proactive approach to resolving issues.
- Discretion in dealing with sensitive and confidential information.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .