Business Project Manager

MALACCA SOURCING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated professional to manage UBOs, trust structures, and corporate administration tasks. The role includes overseeing research projects, ensuring compliance with legal documentation, and liaising in both local and international contexts. Candidates must possess a tertiary qualification, relevant work experience, and fluency in Russian, coupled with strong communication and leadership skills. Join a dynamic team fostering growth within a multinational setting.

Qualifications

• Minimum 3 years of relevant working experience required.
• Positive attitude towards changes and growing MNC culture.

Responsibilities

• Serve as the primary liaison between UBOs, trustees, and corporate secretaries.
• Coordinate and track internal R&D projects and external collaborations.
• Assist in notarization and compliance for legal and regulatory purposes.

Skills

Excellent verbal and written communication skills

Fluency in Russian

Strong leadership

Team player

Self-motivated

Able to work under pressure

Education

Tertiary degree or diploma in any discipline

Job description

Job Description

UBOs, Trusts and Family Office Responsibilities

• Serve as the primary liaison between UBOs, trustees, and corporate secretaries.
• Assistance on trust structure matters.
• KYC and personal documentation requests from UBOs; ensure proper certification and delivery.
• Support dividend distributions and compliance matters.
• Attend trust-related meetings and convey UBO concerns, interests, and instructions to trustees.

Research & Development / Projects

• Coordinate and track internal R&D projects and external collaborations (Singapore and overseas).
• Support development of apparel and footwear materials, ensuring timely delivery of milestones.
• Prepare meeting minutes, project updates, and status reports for management.
• Participate in research-related discussions and planning activities with cross-functional teams.
• Assist with documentation and submission of external research projects.
• Oversee procurement processes for equipment, chemicals, and services related to research and operations.
• Coordinate with vendors, negotiate pricing, and track delivery timelines.

Legal and Corporate Administration

• Arrange AGM/EGM document signings for Directors and Shareholders.
• Coordinate with cosecs for documentation, audit, and reporting.
• Assist with notarization, authentication, and apostille of documents for legal and regulatory purposes.
• Support compliance with bank KYC requirements and Trustee for companies and personal accounts of Shareholders and UBOs.
• Liaise with legal and finance teams on documentation, budgets, and audit requests.

Others Responsibilities

• Assist UBOs and Directors with ad hoc personal requests and related documentation.
• Organize internal document flow, including scanning, uploading, and managing electronic records.
• Coordinate payment requests, legal correspondence, and mail handling.
• Ensure confidentiality, discretion, and integrity in handling sensitive documents and information.

Requirements:

• Tertiary degree or diploma in any discipline.
• Minimum 3 years of relevant working experience.
• Excellent verbal and written communication skills.
• Able to speak fluent Russian as there is a need to liaise with Russian speaking counterparts.
• Positive attitude towards changes, expansion and growing MNC culture.
• Strong leadership and good team player.
• Self motivated, hard working, responsible, willing to learn and to face new challenges.
• Ability to work under pressure with tight deadlines & able to work independently.
• Working Hours: Monday to Friday, 10AM to 7PM.
• Working Location: Central.