Business Executive / Project Controller

Hitachi Aqua-Tech Engineering Pte. Ltd.; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive to manage operational responsibilities and customer interactions. This role involves overseeing order processing, project controlling, and ensuring timely execution of customer requirements. The ideal candidate will possess strong analytical skills and a solid background in business administration, with a focus on effective communication and teamwork. Join a dynamic environment where your contributions will directly impact project success and customer satisfaction. If you thrive in fast-paced settings and are passionate about delivering high-quality service, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in business administration or operations management.
• Strong analytical and detail-oriented skills required.

Responsibilities

• Oversee order processing and project controlling.
• Communicate with customers regarding order changes and issues.
• Prepare monthly project status reports for meetings.

Skills

Project Management

Analytical Skills

Communication Skills

Problem Solving

Time Management

Detail-oriented

Education

Diploma or Degree in Business or Accounting

Tools

Microsoft Office

ERP Systems

Job description

POSITION SUMMARY

The Executive will oversee and handle the operational responsibilities of orders for HAQT, such as processing and ensuring that orders/shipments turnover, establishing a project timeline, monitoring project costs, quality, and delivery. Initiate and lead efforts to develop innovative solutions to unique and/or complex business challenges. Counsels business on the risk of customer terms and approvals required in accordance with business policies.

The Executive fits well into the act of taking customer (Internal and External) needs by providing and delivering professional, helpful, high-quality service and assistance before, during, and after the customer's requirements are met. The Executive needs to identify/raise and work with the manager in establishing the necessary controls and generating reports as needed, and other tasks assigned. He/She will also be responsible for providing support to an organization or individual on a wide range of tasks related to office management, communication, and organization.

CORE RESPONSIBILITIES AND TASKS

• Order processing, preparation of delivery/shipping documents, invoicing, and project controlling.
• Acting as the control point for document submissions and archiving relating to each project.
• Ensuring all orders are executed promptly to customer requirements while controlling cost and delivery related to the order.
• Clearly communicating with customers on any changes to orders, non-conformance management items, delivery issues, etc.
• Assisting in planning out costs incurred monthly and ahead for revenue recognition.
• Assisting in tracking project gross margins (GM’s), change order management, and those projects considered to be at risk of delay or cancellation.
• Preparation of Monthly Project Status Review Report for the monthly Project Meeting.
• Counsels business on risk of customer terms and approvals required in accordance with business policies.
• Preparation of required documents for letter of credit negotiations.
• Provide customer service inquiries to internal and external customers.
• Partner cross-functionally with team members to facilitate necessary decisions for project delivery and prioritization.
• Document, monitor, and audit internal controls.
• Following up on payment for the handled project.

POSITION REQUIREMENTS

1. FORMAL EDUCATION: Diploma or Degree in Business or Accounting or related discipline

2. KNOWLEDGE & EXPERIENCE:

• 5 or more years of related experience in a similar position and organization with exposure to business processes
• Relevant experience in business administration/process or operations management involving order process, sales backend process, and project/cost controlling is a strong plus
• Understanding of Percentage of Completion and Point of Time revenue recognition is a strong plus
• Detail-oriented, and able to plan and keep track of project schedules well
• Good communication skills (written and verbal).
• Strong analytical skills, accuracy, and attention to detail
• Independent, analytical, stress-tolerant, goal-oriented, diligent, and able to multi-task.
• Effective time-management skills.
• Strong team player, good teamwork skills, and ability to forge relationships with related teams.
• Proficient in MS Office applications, especially Excel, and ERP knowledge.

3. TECHNICAL/SKILL REQUIREMENTS:

Required and Preferred: Microsoft Office, Good Communications and Interpersonal Skills, Multitasking Skills, Problem Solving, Invoicing, Project Management, Meticulous and service-oriented, Project Coordination, Logistics Experience, ERP knowledge.

For enquiries, please call 68051546.