Business Administrator

ELEMENT GEOTECHNICAL TESTING (S) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in geotechnical testing seeks a Business Administrator to support construction project teams. This role involves coordinating project documentation, supporting project managers, and managing financial administration tasks. Ideal candidates will possess a degree in Business Administration, strong organizational skills, and proficiency in MS Office. Join us and contribute to the success of our projects in a dynamic setting.

Qualifications

• Diploma or Bachelor's degree in relevant fields.
• Proficient in MS Office Suite.
• 5-days work week expected.

Responsibilities

• Assist Project Managers in project planning and execution.
• Prepare and maintain project documentation.
• Track project progress and monitor deadlines.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Problem-solving skills

Education

Diploma or Bachelor's degree in Business Administration

Construction Management or related field

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Element has an opportunity for Business Administrator

The Business Administrator plays a vital role in supporting project teams and ensuring the smooth execution of construction projects. This involves managing project documentation, coordinating with stakeholders, handling administrative tasks, and providing general operational support. This role requires strong organisational and communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Project Coordination:

• Assist Project Managers in the planning, coordination, and execution of construction projects.
• Prepare and maintain project documentation, including contracts, schedules, reports, and meeting minutes.
• Track project progress, monitor deadlines, and identify potential delays or issues.
• Coordinate with subcontractors, suppliers, and other stakeholders to ensure smooth project execution.
• Assist in the preparation of project budgets and cost tracking.

Administrative Support:

• ·Handle general administrative tasks, including phone calls, emails, correspondence, and filing.
• ·Manage calendars, schedule meetings, and make travel arrangements for project teams.
• ·Prepare presentations, reports, and other documents as required.
• ·Maintain office supplies and equipment.

Document Control:

• Manage and maintain project documentation in accordance with company procedures.
• Ensure proper filing, storage, and retrieval of project documents.
• Track and monitor document revisions and approvals.

Financial Administration:

• Assist in processing invoices, purchase requisitions, tracking expenses, and managing project budgets.
• Prepare and submit expense reports.

Other Duties:

• Provide general support to the project team as needed.
• Assist with onboarding new project team members.
• ·Involved in health and safety administration.
• ·Any other ad-hoc duties as assigned.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Construction Management, or a related field.
• Proficient in the use of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• ·Experience in the construction industry is preferred.
• 5-days work week

Personal Attributes:

• Proactive and able to take initiative.
• Strong work ethic and commitment to meeting deadlines.
• Ability to work under pressure and maintain composure in a fast-paced environment.
• Excellent problem-solving skills.
• Adaptable and flexible to changing priorities.