Business Acceptance (Compliance) Team Administrator

Stephenson Harwood; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A leading firm is seeking an Administrative Assistant to support its Business Acceptance team in Singapore, handling compliance-related tasks and ensuring organizational effectiveness. The role involves flexible working arrangements and provides an opportunity to take on early responsibilities in a dynamic environment.

Qualifications

• Exposure to compliance or administrative roles is preferred.
• Proficiency in English and Chinese is advantageous.

Responsibilities

• Provide administrative support for the Business Acceptance team.
• Arrange training sessions and maintain intranet pages.
• Conduct AML reviews and manage information barrier reviews.

Skills

Advanced Microsoft Office skills

Confidentiality understanding

Strong relationship-building skills

Excellent communication skills

Organizational skills

Problem-solving skills

Job description

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility. Here you can expect a competitive and fair reward as well as recognition based on all-round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

Team Structure

The Firm's in-house legal function is headed by the General Counsel and comprises a Business Acceptance team and the Risk Management team; the Firm is looking to further grow and support these functions.

This role will primarily provide administrative assistance to the Business Acceptance team, supporting the Singapore and APAC regions. Due to the global structure of the firm, there may be occasional duties for other offices in different time zones, such as during UK bank holidays in London.

This position is suitable for someone seeking a second career opportunity or with some exposure to compliance, such as a legal EA or company secretarial assistant. It may also appeal to individuals in compliance analyst roles or similar in professional services aiming to progress.

Main Responsibilities

This varied role will support the Senior Compliance Manager and Business Acceptance Manager with:

• Arranging training sessions (checking calendars, booking rooms)
• Assisting with escalations for non-compliance
• Maintaining intranet pages
• Monitoring declaration questionnaires and following up as needed
• Taking minutes during meetings
• Coordinating Outside Counsel terms and Blackbook
• Reviewing new client groupings weekly
• Managing information barrier reviews annually
• Conducting AML reviews for long-term clients
• Reviewing closed and general advice files
• Supporting other business acceptance tasks as required

Our roles are often hybrid, combining office and remote work. We are open to discussing flexible arrangements during the application and interview process.

Attributes/Skills Required

• Advanced Microsoft Office skills
• Understanding of confidentiality in a professional environment
• Confident, professional manner, with strong relationship-building skills
• Excellent communication skills; proficiency in English and Chinese is advantageous
• Collaborative, adaptable, and proactive
• Strong organizational skills with attention to detail
• Reliable, able to work under pressure and meet deadlines
• Problem-solving skills and team orientation

This description is indicative and responsibilities may change according to business needs. We are committed to diversity and encourage applications from underrepresented groups.

About the Firm

With 8 offices worldwide and headquartered in London, Stephenson Harwood is dedicated to achieving client goals across various sectors including corporate, litigation, employment, finance, marine, and real estate. We assemble talented teams to deliver expert, pragmatic advice, emphasizing diversity and inclusion.

Our values are:

• Individuality: Encouraging creativity and talent development
• Commitment: Striving for excellence
• Teamwork: Building long-term relationships
• Straight talking: Clear and honest communication

Our vision for 2026 is to be a successful, entrepreneurial firm with long-term client relationships, focusing on sectors like decarbonisation, life sciences, private capital, technology, and trade, fostering profitable growth.