Business Acceptance (Compliance) Team Administrator

STEPHENSON HARWOOD LLP; Singapore; Hybrid; SGD 35,000 - 55,000; Full time

Job summary

An international law firm seeks an individual for an administrative role focused on assisting the Business Acceptance team in Singapore. The position involves organizing training sessions, monitoring compliance tasks, and supporting senior managers. Ideal candidates should have advanced Microsoft Office skills, excellent communication abilities, and a proactive approach to challenges. The firm offers a hybrid work model for flexibility.

Qualifications

• Prior experience in a professional, service-driven environment is preferred.
• Ability to maintain confidentiality with stakeholders.
• Must be proactive and flexible under pressure.

Responsibilities

• Assist Senior Compliance Manager with various tasks.
• Organize training sessions for the team.
• Monitor declaration questionnaire completion.
• Take minutes of meetings and assist with escalations.

Skills

Advanced Microsoft Office skills

Strong organisational skills

Excellent communication skills

Ability to build relationships

Adaptability to change

Job description

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

Team Structure

The Firm's in-house legal function is headed by the General Counsel and comprises a Business Acceptance team and the Risk Management team; the Firm is looking to further grow and support these functions.

This role will be focused on administrative assistance to the Business Acceptance team (primary supporting the Singapore and APAC region). However, given the global structure of the firm, this role will, from time to time, be required to assist with duties for other offices in differing time zones. An example of this is when there are British bank holidays in the UK for the London office.

This role will be well suited to someone looking for a second career opportunity. This role may also appeal to an individual with some exposure to aspects of compliance but no direct experience such as in a role as a legal EA or a company secretarial assistant. Finally, this role may appeal to an individual in a compliance analyst role or comparable function in a professional services environment looking to progress.

Main Responsibilities

This wide ranging and varied position will assist the Senior Compliance Manager and Business Acceptance manager with:

• Arranging training sessions for the team (including checking calendars and room booking).
• Assisting with escalations in the event of non-compliance
• Maintenance of intranet pages
• Monitoring declaration questionnaire completion and sending chasers/escalations
• Taking minutes of meetings
• Outside Counsel terms/Blackbook co-ordination
• Client Groupings – weekly review of opened new clients and grouping with existing parent client entities in the system
• Information barrier maintenance – annual review of information barriers to confirm which can be deactivated
• Long term AML review – Annual review of active clients that have had no new matters opened in the previous two years and so are due for AML refresh
• Review of closed files and general advice files
• Other business acceptance tasks/projects as they arise

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

Attributes/Skills Required

• Advanced Microsoft Office skills
• A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality
• Confident and professional manner with the ability to build strong relationship with fee earners and business services employees
• Excellent communication skills and the ability to interact at all levels
• Collaborative and supportive of the business and its initiatives
• Adaptable and open to change, showing a willingness and confidence to make suggestions for change where appropriate
• Strong organisational skills and excellent attention to detail
• Ability to remain proactive and flexible at all times
• Reliable, hardworking, work to tight deadlines and have the ability to remain calm when under pressure
• Anticipate and identify potential problems and provide innovative solutions
• A strong team player

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.