Building Management & Soft services support Tech

Soitec; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Soitec Singapore is seeking a Facilities & Security Coordinator to oversee daily building maintenance, janitorial, landscaping, and pest control while ensuring regulatory compliance. The role also supports security functions, including access control, CCTV monitoring, and guardhouse operations.

You will conduct routine inspections, coordinate with vendors, maintain CMMS records, and assist in projects and safety initiatives.

Qualifications

• Diploma, NITEC, or Higher NITEC in Facilities Management, Mechanical/Electrical Engineering, Building Services or related.
• 2 years (min) in facilities management, building maintenance, or security operations; fresh graduates welcome.

Responsibilities

• Oversee daily building maintenance, janitorial, landscaping, and pest control.
• Support security functions including access control, CCTV monitoring, and guardhouse operation.
• Coordinate with vendors, monitor work progress, and maintain records in CMMS.
• Assist in safety initiatives, emergency procedures, and compliance with WSH regulations.
• Support facilities projects and site inspections, testing, commissioning, and handover of works.

Education

Diploma/ITec in Facilities Management or related

Tools

CMMS

Job description

This role is to support Soitec Singapore daily building maintenance operations, ensure compliance with regulations. Support security functions—including access control, CCTV monitoring, and guardhouse operation. Ovverseeing cleanliness, waste management, landscaping, and pest control.

What does the job consist?

Building Maintenance

• Conduct routine inspections of building facilities and equipment, including Lighting, ACMV systems, Public Address (PA) systems, Fire Protection Systems, Emergency Door Alarm Systems, Plumbing & Sanitary Systems, and other building services.
• Liaise with vendors on work schedules, site access, and job completion status.
• Prepare daily/weekly reports, update, checklists and maintain records (eg inspections and work progress) using CMMS.
• Learn and support emergency procedures (fire evacuation, incident response). Participate in drills exercises.
• Create a system to compile and keep track of regulatory requirements, (eg PSI, PFI, Fire certificate, Lifts PTO).
• Monitor and coordinate preventive and corrective maintenance works.
• Report and follow up on building defects and repair activities.
• Assist in managing contractors and service providers.
• Maintain maintenance records, checklists, and reports.
• Perform any other duties assigned by the Facilities Engineer (Building).

Janitorial Services

• Conduct regular inspections of offices, common areas, toilets, and external surroundings.
• Ensure cleaning standards and schedules are followed.
• Monitor cleaning contractors’ performance and service quality.
• Report and follow up on housekeeping-related issues.

Landscaping & Pest Control

• Conduct routine inspections of landscape areas, greenery, and irrigation systems.
• Monitor contractor performance for gardening and landscaping works.
• Report unhealthy plants, overgrown vegetation, and irrigation issues.
• Ensure landscape areas are maintained in a clean and presentable condition.
• Coordinate scheduled pest control treatments and inspections.
• Monitor pest activity and maintain pest sighting records.
• Follow up on corrective actions with pest control contractors.
• Ensure compliance with hygiene and pest management requirements.

Projects

• Support ongoing facilities projects and ad-hoc activities, including building improvement works, security system installations/upgrades, Alteration & Addition (A&A) works, and other facility enhancement projects.
• Coordinate with vendors and contractors on project schedules, site access, work progress, and completion status.
• Monitor project progress and assist in preparing project status reports, including updates on schedules, work progress, issues, and completion records.
• Assist in site inspections, testing, commissioning, and handover of completed works.
• Maintain project-related records, drawings, manuals, and documentation.

Safety & security

• Ensure all the contractors are in compliance with workplace safety regulations and company policies during the work within premises. (e.g-PPE, Permit To Work (Fire impairment/LSS/Hot work/ working at height).
• Conduct routine site inspections to ensure safe work practices are maintained at all times.
• Monitor and inspect security systems, including CCTV, card access systems, alarms, vehicle gates, and barriers, to ensure proper operation.
• Review CCTV checklists and system status, and report abnormalities or faults promptly.
• Report and follow up on security incidents, equipment failures, and access-related issues.
• Coordinate with security personnel and vendors for corrective actions.
• Support security audits, investigations, and emergency response activities.
• Research and recommend Best Known Methods (BKM) and industry best practices to improve security operations.

Requirements & Qualifications

Educational Qualifications

Diploma, NITEC, or Higher NITEC in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services, or related.

Relevant Experience

2 years (minimum) of relevant experience in facilities management, building maintenance, or physical security operations for non fresh graduate.

Fresh graduate are welcome to apply.

Technical / Job Knowledge

• Basic knowledge of building services systems, including HVAC/ACMV, electrical, plumbing and sanitary, fire protection, and utility systems.
• Basic understanding of physical security systems, including CCTV, access control, intrusion alarms, and visitor management systems.
• Familiarity with Workplace Safety and Health (WSH) regulations, statutory requirements, and Permit-to-Work (PTW) systems.
• Knowledge of preventive maintenance concepts and facilities management practices.
• Familiarity with soft services, including janitorial services, waste management, pest control, and landscaping.
• Knowledge of Microsoft Office applications and familiar with Computerized Maintenance Management Systems (CMMS).

Personal Capabilities

• Good observation skills and curiosity about new things.
• Demonstrates strong observational skills and a proactive curiosity to learn new concepts and processes.
• Possesses effective written and verbal communication skills, with confidence in engaging in professional discussions across all levels of the organization.
• Outgoing, positive, approachable.