Building & Facility Manager

MS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 75,000; Full time

Job summary

A facilities management company in Singapore is seeking an experienced facilities manager to oversee property maintenance, ensure compliance with safety regulations, and manage tenant relationships. The ideal candidate will have a diploma or degree in a relevant field, at least 5 years of experience in facility management, and strong project management skills. This role offers a dynamic work environment and the opportunity to lead important projects.

Qualifications

• Minimum 5 years of experience in office administration and facility/project management.
• Strong knowledge of vendor management and compliance processes.
• Excellent coordination and communication skills.

Responsibilities

• Oversee daily maintenance of the property including electrical, plumbing, and structural elements.
• Ensure compliance with BCA, SCDF, MOM, and NEA regulations.
• Manage general building services such as cleaning and waste disposal.
• Plan and oversee renovations and reconfigurations.
• Oversee security systems and respond to incidents.

Skills

Vendor management

Compliance processes

Workplace safety regulations

Communication skills

Problem-solving skills

Project management

Education

Diploma/Degree in Business Administration, Facilities Management

Job description

Job Responsibilities:

1. Building Maintenance & Upkeep

• Oversee daily maintenance of the property, including electrical, plumbing, mechanical, and structural elements.
• Ensure fire protection systems/equipment, lighting, and ventilation are operating efficiently for office, workshop & dormitory.
• Coordinate preventive and corrective maintenance works.
• Source & engage qualified contractors for servicing, and ensure work is completed to standard.

2. Health, Safety & Compliance

• Ensure full compliance with BCA, SCDF, MOM, and NEA regulations.
• Maintain proper records of inspections, licenses, and certifications (e.g. fire safety, flammable materials, air pressure tank etc).
• Coordinate with Fire Safety Manager on fire drills, risk assessments, and safety briefings for tenants/staff.
• Coordinate with Safety Officer to facilitate the implementation and monitoring safe work procedures across the facility.

3.Facility Operations & Services

• Manage general building services (e.g., cleaning, pest control, waste disposal, landscaping).
• Monitor building utilities and energy usage, and recommend efficiency improvements.
• Maintain proper signage, lighting, and accessibility standards.

4. Space Planning & Office Fit-Out

• Plan and oversee renovations, reconfigurations, or setting up of new infrastructures.
• Coordinate with internal departments for space allocation and optimization.
• Ensure minimal disruption to business operations during works.

5. Security & Access Control

• Oversee security/gantry systems, CCTV, access control, and visitor management procedures.
• Work closely with security vendors to ensure building safety.
• Respond to security incidents and emergencies.

6. Tenant/Occupant Liaison

• Serve as the main contact point for tenants or office occupants regarding building-related matters.
• Ensure tenants in compliance to monthly equipment servicing requirements
• Address feedback, complaints, and service requests in a timely manner.
• Provide regular updates or advisories on building works or issues.

7. Emergency & Incident Management

• As a Site Management Committee and lead the response to building emergencies (e.g., power outage, water leakage, fire).
• Ensure incident reports are documented and corrective actions taken.
• Maintain emergency contact lists and business continuity plans.

8. Inventory & Asset Management

• Maintain records of facility assets, tools, equipment, and consumables.
• Ensure proper storage and handling of supplies and materials.

Requirements

• Diploma/Degree in Business Administration, Facilities Management, or related discipline.
• Prior experience in estate management, MCST operations, or property management will be an advantage.
• Minimum 5 years of experience in office administration and facility/project management.
• Strong knowledge of vendor management, compliance processes, and workplace safety regulations.
• Excellent coordination, communication, and problem-solving skills.
• Ability to manage multiple projects simultaneously with attention to detail.