Building Admin Officer

AXS Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading office management firm in Singapore is seeking an experienced Office Administrator. You will handle front desk responsibilities, manage vendor relationships, and oversee office operations. Ideal candidates have a minimum of 2-3 years in a similar role and are proficient in Microsoft Office. This role offers a dynamic work environment and opportunities for engagement in facilities management.

Qualifications

• Minimum of a GCE 'A' Level, Diploma, or equivalent qualification.
• Minimum of 2-3 years of relevant experience in an office administration or front-facing role.
• Experience in vendor management and procurement processes is advantageous.

Responsibilities

• Attend to all enquiries through the main telephone line and walk-in customers.
• Assist in procurement for office supplies and operations equipment.
• Manage relationships with office vendors and oversee cleaning services.
• Act as the liaison between staff and building management on issues.

Skills

Office Administration

Vendor Management

Procurement Processes

Microsoft Office Suite

Education

GCE 'A' Level or Diploma

Job description

Responsibilities

• Front Desk Management: Attend to all enquiries received through the main telephone line, walk-in customers, visitors, and guests, providing timely and professional assistance.
• Office Administration: Assist in the procurement process for office supplies, IT equipment, operations equipment and other sundry items.
• Liaise with courier services (e.g., DHL, FedEx) and manage the daily collection and distribution of mail from the letterbox.
• Maintain an efficient and accurate physical and digital filing system for all new and existing agreements.
• Facilitate new hire onboarding by managing the printing of staff passes, setup of facial recognition system access, and allocation of lockers.
• Manage and maintain access rights for the above physical security systems.
• Vendor & Office Management: Manage the cleaning vendor to ensure a clean, tidy, and well-maintained office environment.
• Serve as the primary point of contact for and manage relationships with a wide range of office vendors.
• Source, evaluate, and onboard new vendors as needed, ensuring cost-effectiveness and high service quality.
• Building Management: Act as the primary liaison between AXS staff and the building management team on all building-related issues, including maintenance, security, and amenities.
• Coordinate with contractors and the building management team to schedule and oversee servicing, repairs, and maintenance work.
• Administer season parking for employees at the building, liaising with building management on terminations, additions, and changes.
• Assist in event setups and coordination, including logistics and vendor coordination.

Qualifications

• Minimum of a GCE 'A' Level, Diploma, or equivalent qualification.
• Minimum of 2-3 years of relevant experience in an office administration, facilities support, or front-facing role.
• Experience in vendor management and procurement processes is advantageous.
• A self-motivated problem-solver who takes initiative and works effectively with minimal supervision.
• Proficient in Microsoft Office Suite.