Billing / Admin Assistant (Simple Duties/ Invoice/ Quotations) – TUAS

Search Personnel; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is seeking a Billing / Admin Assistant to handle invoices, support administrative tasks, and manage customer queries. The ideal candidate has experience in billing or administrative support, is proficient in Microsoft Excel, and is bilingual in English and Mandarin. This is a permanent position with competitive pay and benefits including annual leave and free lunches.

Benefits

Annual Leave

Free Lunch Tuesday to Thursday

Company Transportation to the nearest MRT

Qualifications

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from management.
• Email invoices and SOA to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to customer queries on WhatsApp and phone calls.
• Prepare monthly sales and credit note reports.
• Issue invoices for selected customers and file them.
• Support ad-hoc billing and reporting tasks as required.

Skills

Prior experience in billing, accounts, or administrative support

Proficient in Microsoft Excel

Bilingual in English and Mandarin

Job description

• Position: Billing / Admin Assistant (Simple Duties/ Invoice/ Quotations) – TUAS
• Location: Tuas Ave (Company Transportation to the nearest MRT will be provided)
• Working hours: 5 days a week- Monday - Friday (4 days 8am to 6pm and 1 day - 8am -5pm)
• Salary (commensurate with experience): Up to $3200 + Annual Leave + Free Lunch Tuesday to Thursday
• Duration: Permanent
• Industry: MANUFACTURE AND REPAIR OF ELECTRIC GENERATORS

Main Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from the Operations Manager and General Manager.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to WhatsApp messages and phone calls, addressing customer queries on invoice settlement.
• Prepare monthly sales reports, credit note reports, salesperson sales reports, and assist with monthly accounting requests.
• Issue invoices for selected customers and file them in designated folders.
• Support ad-hoc billing and reporting tasks as required.
• Assist in answering incoming phone calls when the Customer Liaison & Operations Coordinator is on the other line.

Requirements

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

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