Bilingual Administrative Assistant – Education & Enrolment Support

STAR DESTINY MANAGEMENT CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 38,000 - 48,000; Full time

Job summary

STAR DESTINY MANAGEMENT CONSULTANCY PTE. LTD. in Singapore seeks an organised Administrative Assistant to support daily office operations, client coordination, record management, and education- and pass-related administrative tasks.

You will manage appointments, welcome visitors, liaise in English and Mandarin, and use WeEnterprise to schedule, track records, and produce documents with AI tools while maintaining confidentiality.

Qualifications

• GCE O-Level qualification or equivalent.
• Working knowledge of office administration procedures.
• Proficiency in MS Word, Excel, PowerPoint, email, and shared digital filing systems.
• Ability to use generative AI tools responsibly and verify AI-generated content.
• Strong English and Mandarin communication for liaising with Mandarin-speaking stakeholders.

Responsibilities

• Manage appointments, meetings, forms, digital files, and routine office records.
• Welcome visitors and respond professionally to phone calls, emails, and client inquiries.
• Schedule appointments and update records accurately using WeEnterprise system.
• Prepare meeting materials, record minutes, and follow up on action items.
• Assist with course enrolment and school application processes.
• Support pass-related submissions through ICA systems following procedures.
• Prepare invoices and maintain simple bookkeeping and inventory records.
• Coordinate office supplies, obtain quotations, liaise with vendors, and manage purchases.
• Assist with recruitment administration and new employee onboarding.
• Use AI tools to draft, summarize, research, and organise routine tasks; verify accuracy.
• Verify AI-generated information and protect confidential data.
• Accompany clients to schools or ICA during working hours as needed.
• Perform other reasonable administrative duties.

Job description

STAR DESTINY MANAGEMENT CONSULTANCY PTE. LTD. in Singapore seeks an organised Administrative Assistant to support daily office operations, client coordination, record management, and education- and pass-related administrative tasks.

You will manage appointments, welcome visitors, liaise in English and Mandarin, and use WeEnterprise to schedule, track records, and produce documents with AI tools while maintaining confidentiality.