Bank Facilities & Administration Officer (Perm)

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A facilities management company in Singapore is seeking an experienced Facilities Executive to manage office operations, compliance, and vendor coordination. The role requires a diploma in a relevant field, a minimum of 2 years experience, and proficiency in Microsoft Office. Candidates must possess strong organizational and communication skills and a valid Class 3 driving license. This position offers the opportunity to support a dynamic working environment.

Qualifications

• Minimum 2 years of experience in administration or facilities.
• Proficient in Microsoft Office applications.
• Valid Class 3 driving license.

Responsibilities

• Conduct regular checks on office premises and equipment.
• Oversee outsourced services like cleaning and security.
• Manage office and pantry supplies.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Knowledge of building systems

Facilities management

Education

Diploma or Degree in Facilities Management or related field

Job description

Responsibilities:

• Conduct regular checks on office premises, equipment, and facilities
• Oversee outsourced services (cleaning, security, maintenance)
• Manage office and pantry supplies, including ordering and restocking
• Ensure compliance with safety, health, and building regulations
• Support fire drills, emergency procedures, and annual shutdowns
• Organize and maintain records in both digital and paper formats
• Handle meeting room bookings and assist with visitor arrangements
• Coordinate office events and liaise with vendors
• Maintain and track fixed assets and office equipment servicing
• Work with vendors on office maintenance and procurement needs
• Assist with budget tracking for facilities and administration
• Manage warehouse records, internal circulars, and document dispatch
• Provide general admin support to departments when needed

Requirements:

• Diploma or Degree in Facilities Management, Building Services, Business Administration, Estate Operations, or related field
• Min 2 years of relevant experience in administration, facilities, or estate operations is preferred
• Good knowledge of building systems, maintenance processes, and workplace safety standards (e.g., Fire Safety Act)
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Excellent organizational and communication skills
• Possess a valid Class 3 driving license – required for occasional company vehicle usage

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Nurul Amirah | Registration No: R22108940