AVP, Contract Specialist (JRI-4904)

THE JAPAN RESEARCH INSTITUTE, LIMITED; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading company is seeking a Contract Manager to handle contract and vendor management in their Singapore office. This role involves drafting and reviewing contracts, supporting vendor processes, and providing insights through analytical reporting. Candidates should have a Bachelor’s degree and at least 5 years of relevant experience, along with strong negotiation and analytical skills.

Qualifications

• Minimum of 5 years’ relevant experience in project management and vendor contracts.
• Deep knowledge of MAS Notices and Guidelines including Outsourcing Risk Management.
• Experience with IT projects or IT service agreements.

Responsibilities

• Assist business teams in drafting and reviewing contracts.
• Serve as subject matter expert on centralized outsourcing processes.
• Develop and maintain dashboards and reports for contract and vendor performance.

Skills

Negotiation

Analytical Skills

Contract Writing

Interpersonal Skills

Problem Solving

Education

Bachelor’s Degree in Finance, Banking, Law, or Information Technology

Tools

Microsoft Office

Job description

Responsibilities

Contract Management

• Assist business teams in drafting and reviewing contracts, ensuring consistency and accuracy of legal and commercial terms within the Singapore office.
• Collaborate with business teams to support daily service delivery and facilitate successful contract execution.
• Maintain the central contract registry and repository, ensuring all contracts are current and properly stored.
• Work with business teams, management, and head office to ensure contract terms comply with industry regulations and corporate policies.
• Escalate contractual and compliance risks to superiors in a timely manner.
• Coordinate with business units to ensure timely renewal and amendments of contracts, tracking key deadlines and milestones.
• Support vendor onboarding and offboarding processes, liaising with business teams and vendors to meet requirements and align expectations.
• Monitor contract governance related to milestones, deadlines, and obligations, ensuring compliance and performance.

Vendor Management

• Serve as subject matter expert on centralized outsourcing processes, ensuring continuous operation.
• Support project teams with outsourcing vendors and sourcing activities.
• Implement and oversee vendor contract management, including onboarding, offboarding, monitoring, and governance.
• Assist business teams with queries related to vendor management processes, adhering to company policies and guidelines.
• Prepare performance evaluations, conduct vendor reviews, and perform due diligence checks in line with policies and regulations.
• Review and recommend improvements to vendor and outsourcing management procedures.
• Keep accurate, up-to-date records of all vendor-related documentation.

Analytics and Reporting

• Develop and maintain dashboards and reports to provide insights into contract and vendor performance and other key metrics.
• Utilize tools like advanced Excel or other analytical software for data management and analysis.

Requirements

• Bachelor’s Degree in Finance, Banking, Law, or Information Technology.
• Deep knowledge of MAS Notices and Guidelines, including Outsourcing Risk Management guidelines.
• Familiarity with industry practices ensuring agreements meet commercial and statutory requirements.
• Minimum of 5 years’ relevant experience in project management and vendor contracts.
• Experience with IT projects or IT service agreements, understanding current IT trends and their business implications.
• Vendor management experience in the banking industry.
• Understanding of contract management processes and standard contractual terms.
• Experience in Outsourcing or Third Party Risk Management (TPRM) within banking or similar industries.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent contract writing and documentation skills.
• Strong interpersonal skills for engaging internal and external stakeholders.
• Detail-oriented with excellent organizational skills.
• Team player with a positive attitude, flexible and disciplined approach.
• Strong negotiation and analytical skills.
• Ability to multitask, work under pressure, and meet tight deadlines.
• Highly adaptable to changing work demands.
• Ability to work independently or collaboratively to resolve issues.
• Strong problem-solving skills with strategic and logical thinking capabilities.
• Ability to analyze complex data and derive actionable insights for decision-making.