Automotive Workshop Administrative Assistant

GW AUTOMOTIVE GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading automotive group in Singapore is seeking an Administrative & Customer Service Support professional. The role involves managing customer interactions, assisting with finance and accounting duties, and maintaining accurate records. Applicants should be responsible, meticulous, and possess strong communication skills, particularly in English and Mandarin. This position provides an opportunity to work in a fast-paced automotive environment.

Qualifications

• Minimum 1–2 years of experience in admin or finance support roles.
• Automotive experience is an advantage.
• Proficient in workshop or accounting software.

Responsibilities

• Greet and assist walk-in customers and handle incoming phone inquiries.
• Prepare invoices, receipts, quotations, and follow up on payments.
• Assist in recording daily sales, expenses, and petty cash transactions.

Skills

Communication skills in English

Communication skills in Mandarin

Microsoft Excel proficiency

Microsoft Word proficiency

Meticulousness

Responsibility

Ability to work independently

Education

O-Level / Nitec / Diploma in Business Administration

Relevant field (Accounting)

Tools

AutoCount

QuickBooks

Job description

Key Responsibilities:

• Administrative & Customer Service:

Greet and assist walk-in customers and handle incoming phone inquiries.

• Manage customer bookings, job sheets, and service schedules.
  

• Prepare invoices, receipts, quotations, and follow up on payments.
  

• Maintain accurate records of customer and vehicle histories.
  

• Coordinate with workshop staff for job updates and service progress.
  

• Track and order inventory and parts as needed.
  

• General office duties including filing, data entry, and document control.
  

Finance & P&L Support:

• Assist in recording daily sales, expenses, and petty cash transactions.
  

• Monitor workshop income and cost of goods sold (COGS).
  

• Prepare and compile basic P&L reports for management review.
  

• Support monthly closing, budget tracking, and cost control activities.
  

• Liaise with accountants or external vendors on financial documentation when required.
  

Requirements:

• O-Level / Nitec / Diploma in Business Administration, Accounting, or related field.
  

• Minimum 1–2 years of experience in admin or finance support roles (automotive experience is an advantage).
  

• Proficient in Microsoft Excel, Word, and workshop or accounting software (e.g., AutoCount, QuickBooks, etc.).
  

• Good communication skills in English and Mandarin (to liaise with Mandarin-speaking clients).
  

• Meticulous, responsible, and able to work independently in a fast-paced environment.