Automotive Admin Assistant

The Car Ground Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the automotive sector is seeking a Used Car Admin Assistant to support various administrative tasks, including loan paperwork and sales coordination. This position requires strong organizational skills, proficiency in MS Office, and the ability to manage multiple responsibilities effectively. Enjoy a supportive work environment with benefits including annual leave, medical leave, and health insurance after confirmation.

Benefits

5 working days a week

Annual leave

Medical leave

Health insurance upon confirmation

Qualifications

• Strong organizational and multitasking abilities.
• Good communication skills, both verbal and written.
• Proficient in MS Office (Word, Excel) and data entry.

Responsibilities

• Handle daily administrative tasks to support smooth business operations.
• Prepare Sales & Purchase Agreements and related documentation.
• Assist with loan applications and documentation.

Skills

Organizational skills

Multitasking

Communication skills

Detail-oriented

Proficiency in MS Office

Job description

Ready to steer your career in an exciting direction? Become our Used Car Admin Assistant and assist with everything from loan paperwork to sales coordination. If you’re organized and proactive, this is your perfect fit!

Administrative & Office Support:

• Handle daily administrative tasks to support smooth business operations.

• Manage office services including reception, stationery, mail, courier, and equipment.

• Maintain proper filing systems for documents, agreements, and transaction records.

• Issue cheque payments, prepared payment vouchers, and processed invoices.

• Assist with loan applications, loan invoice preparation, and disbursement follow-ups.

• Ensure accurate documentation and compliance with internal SOPs.

• Able to handle ad hoc tasks.

Used Car Sales & Leasing Administration:

• Prepare Sales & Purchase Agreements and related documentation.

• Track data related to road tax, insurance, servicing, and ownership transfers.

• Assist in managing loan documentation and disbursement tracking for customers.

Customer Service & Coordination:

• Prepare parts orders, billing, and ensured vehicle readiness for on-time collection.

Requirements:

• Strong organisational and multitasking abilities.

• Good communication skills, both verbal and written.

• Proficient in MS Office (Word, Excel) and data entry.

• Detail-oriented with high accuracy in filing and record-keeping.

• Ability to coordinate with multiple teams (sales, finance, technical).

Job Benefits:

5 working days a week (Off 1 weekday + 1 weekend)

Annual leave

Medical leave

Health insurance upon confirmation