Asst 3, Administrative

embecta; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company dedicated to diabetes care, where your contributions are valued and your career can flourish. As an Administrative Assistant, you'll play a vital role in supporting the SEA & Pakistan cluster and the Singapore team with essential tasks. This position offers an exciting opportunity to manage marketing initiatives, coordinate events, and assist in brand communications. With a commitment to fostering an inclusive and growth-oriented culture, you'll be empowered to bring your authentic self to work while enjoying competitive pay and benefits. If you're proactive, organized, and ready to make a difference, this role is for you.

Qualifications

• Minimum Diploma with 8 years' experience in administrative or marketing roles.
• Proficiency in MS Office and excellent project management skills.

Responsibilities

• Provide administrative support for SEA & Pakistan team and Singapore Commercial team.
• Manage regional marketing projects and coordinate with stakeholders.

Skills

Administrative Support

Project Management

Communication Skills

MS Office Proficiency

Multitasking

Interpersonal Skills

Education

Diploma

Tools

VEEVA

Job description

Join to apply for the Asst 3, Administrative role at embecta.

embecta is a global diabetes care company leveraging its 100-year legacy in insulin delivery to empower people with diabetes through innovative solutions, partnerships, and a passionate team of over 2,000 employees worldwide. For more information, visit embecta.com or follow our social channels on LinkedIn, Facebook, Instagram, and X.

Why join us?

A career at embecta means being part of a team that values your opinions and contributions, empowering you to bring your authentic self to work. Our employees can fulfill their purpose through meaningful work, learning from inspirational leaders and colleagues committed to an inclusive, growth-oriented culture. Our Total Rewards program offers competitive pay, benefits, continuous learning, recognition, career development, and work-life balance to support our diverse, global workforce.

As a key team member, you'll support the SEA & Pakistan cluster and Singapore team with essential administrative tasks, manage project coordination for marketing initiatives, including raising MLR approvals and POs, and handle corporate secretariat duties for the SEA & Pakistan cluster. Additionally, you'll provide administrative support at the Singapore Office when the Office Manager is unavailable.

Key Responsibilities

Administrative support for SEA & Pakistan team

• Organize cluster events, raise POs, manage suppliers
• Manage travel arrangements and Concur claims for the General Manager, SEA & Pakistan
• Coordinate content for quarterly townhalls
• Support corporate secretariat requirements for TH, VN, PHP, and MY
• Manage sample raising for countries
• Perform other tasks as assigned

Administrative support for Singapore Commercial team

• Manage regional marketing projects, liaising with global, regional, and country stakeholders
• Support procurement, invoicing, sample management, and marketing budget tracking

Brand Communications

• Assist in developing promotional materials and marketing campaigns, ensuring brand consistency
• Ensure content complies with claims, guidelines, and stakeholder approvals
• Handle submission of promotional materials for review in VEEVA
• Coordinate with countries on regulatory and legal feedback to meet launch timelines

Experience and Education

• Minimum Diploma with 8 years' experience in administrative or marketing roles
• Excellent communication skills, both oral and written
• Strong interpersonal skills, ability to multitask, and organized workflow
• Proactive, independent, with an entrepreneurial mindset
• Regional experience preferred
• Excellent project management skills
• Proficiency in MS Office (Word, Excel, PowerPoint)

embecta is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace, without unlawful discrimination based on race, religion, gender, or other protected statuses.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Medical Device