Associate - Hard Facilities Management

This is an IT support group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Management professional to oversee the management and maintenance of campus facilities. In this dynamic role, you will collaborate with various stakeholders to ensure operational readiness and compliance with safety regulations. Your expertise in electrical services and project management will be crucial in supporting the campus's infrastructure needs. With a focus on maintaining high standards, you will play a key role in enhancing the campus environment through effective management and strategic planning. Join a forward-thinking team where your contributions will directly impact the success of campus operations.

Qualifications

• 5+ years of facilities management experience in educational or commercial developments.
• Degree in Management, Facilities Management, or Electrical Engineering required.

Responsibilities

• Manage day-to-day operations of campus facilities and maintenance services.
• Coordinate with contractors to ensure timely completion of repair and maintenance work.

Skills

Facilities Management

Electrical Engineering

Project Management

Communication Skills

Procurement Management

Education

Degree in Management

Degree in Facilities Management

Degree in Engineering (Electrical)

Tools

Microsoft Office

AutoCAD

3D Perspective Drawing Software (e.g., Sketch-up)

Job description

You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.

You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) are consistently kept at a high standard to support our campus operational requirements.

Responsibilities:

• Assist the Manager to maintain the operational readiness, safe and efficient operation of the campus electrical services;
• Manage good rapport with internal stakeholders and attend to their maintenance feedback and requests for improvement works;
• Carry out procurement of goods and services for maintenance and improvement works based on the University’s procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report;
• Manage the contract administration process including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc invoices including verifying works done;
• Consolidate and update the PPM (Planned preventative maintenance) Schedule for the team;
• Ensure timely renewal of licenses for all operating systems;
• Carry out routine checks on all electrical services to ensure operations timing are based on approved schedule, and their operations/conditions are within acceptable level;
• Coordinate, supervise and certify maintenance activities to ensure contractors/vendors complete all repair and maintenance work within the required timelines and standards;
• Ensure compliance of OCIF procedures and checklists;
• Regularly check on maintenance stock inventory and ensure timely replenishment;
• Manage Permit-To-Work (PTW);
• Conduct system audits and site inspections;
• Provide project management support for fit-outs, renovations and upgrading works (in particularly electrical services) to ensure timely completion of projects and meet the University's house rules, requirement specifications and quality standards;
• Follow up on defect rectification works;
• Provide advice and support (in electrical field) for University research or academic projects, when required;
• Work as part of the cross-functional team in supporting soft services, security, civil works and engineering services functions;
• Preparation of management reports and tracking of KPIs;
• Other duties as assigned by the Manager.

Requirements:

• Degree in Management, Facilities Management, Engineering (Electrical) or equivalent;
• At least 5 years of all-rounded facilities management experience preferably in institutional, educational, research or large scale commercial developments;
• Familiar with local Code of Practices, Building and Fire Safety regulations;
• Conversant in reading and interpreting architectural and Mechanical and Electrical (M&E) schematic drawings;
• Conversant in Microsoft Office and AutoCAD. Ability to use 3D perspective drawing software such as Sketch-up will be an added advantage;
• Working experience in the BCA GreenMark certification and WSH-Bizsafe requirements will be an added advantage;
• Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and function well in a team.