Associate Executive, Zone Operations, RHSO(8569)

NUHS Regional Health System Office; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A healthcare organization in Singapore is seeking a detail-oriented Administrative Support to assist the operations team. The role includes managing clinical staff schedules, coordinating training, and handling office maintenance tasks. The ideal candidate should have a diploma and at least 2 years of administrative experience, with strong Microsoft Office skills. This opportunity offers a dynamic work environment across various NUHS locations.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Strong proficiency in Microsoft Office Suite, focusing on advanced Excel skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Maintain and update clinical staff rosters and schedules.
• Coordinate training plans and manage training records.
• Liaise with facility management for office maintenance issues.

Skills

Organizational skills

Multitasking abilities

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Education

Diploma in any discipline

Tools

Microsoft Excel

Job description

The National University Health System (NUHS) Regional Health System Office (RHSO) is seeking a detail-oriented and efficient candidate to support our operations team. The key responsibilities include:

1. Administrative Coordination and Meeting Management

   • Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals

   • Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions

   • Manage complex calendars for leadership team, ensuring efficient time management

2. Training and Development Support

   • Coordinate training plans with internal stakeholders and external vendors for RHSO staff

   • Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications

   • Document and report on training programs and progress

   • Process EPIC system access requests for staff

3. Office and Facility Management

   • Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly

   • Process monthly bills and claims, ensuring timely submission for payment

   • Conduct comprehensive office orientations for new hires, including safety and security briefings

   • Manage office access control for staff across RHSO locations

   • Support weekend community health events as needed

Requirements:

• Diploma in any discipline

• 2+ years of relevant administrative experience, preferably in healthcare settings

• Strong proficiency in Microsoft Office Suite, with advanced Excel skills

• Excellent organizational and multitasking abilities

• Strong communication skills and attention to detail

• Ability to work independently and collaboratively in a fast-paced environment

• Willingness to work at various NUHS cluster locations as required