Associate Executive, Zone Operations, RHSO

National University Polyclinics; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare organization seeks an Associate Executive for the Zone Operations team to support various administrative functions. This role involves managing logistics for meetings, coordinating training events, and ensuring efficient office operations. Candidates should possess a diploma and at least two years of administrative experience, with strong skills in Microsoft Office. A detail-oriented individual capable of multitasking in a dynamic environment is desired.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Support operations team with administrative duties and meeting management.
• Coordinate training plans and manage training records.
• Liaise with Facility Management and vendors to resolve office maintenance issues.

Skills

Strong proficiency in Microsoft Office Suite

Advanced Excel skills

Excellent organizational abilities

Strong communication skills

Education

Diploma in any discipline

Job description

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Associate Executive, Zone Operations, RHSO

Job ID: 8569

Job Function: Administration

Institution: National University Health System

The National University Health System (NUHS) Regional Health System Office (RHSO) is seeking a detail-oriented and efficient candidate to support our operations team. The key responsibilities include:

• Administrative Coordination and Meeting Management
• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management
• Training and Development Support
• Coordinate training plans with internal stakeholders and external vendors for RHSO staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff
• Office and Facility Management
• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across RHSO locations
• Support weekend community health events as needed

Requirements:

• Diploma in any discipline
• 2+ years of relevant administrative experience, preferably in healthcare settings
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills
• Excellent organizational and multitasking abilities
• Strong communication skills and attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Willingness to work at various NUHS cluster locations as required