Associate Executive (Surgical & Specialised Services)(8249)

Alexandra Hospital; Singapore; On-site; USD 35,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support billing and procurement in their operating theatre. In this role, you will ensure accurate surgery charges, manage procurement processes for essential supplies, and maintain vital administrative duties. The ideal candidate will have strong clerical skills, a solid understanding of accounting, and excellent computer proficiency. Join a dynamic team where your contributions will enhance operational efficiency and patient care.

Qualifications

• Minimum 2 years of experience in clerical and administrative duties.
• Good understanding of accounting and figures.
• Proficient in Word, Excel, and PowerPoint.

Responsibilities

• Verify surgery charges and ensure accuracy in billing.
• Assist in procurement of OT supplies and equipment.
• Maintain charge forms and manage office supplies.

Skills

Clerical Duties

Accounting Understanding

Computer Skills (Word, Excel, PowerPoint)

Communication Skills

Independent Work

Job description

Key Responsibilities

Billing and charging matters

• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors

• Follow up with vendors, nursing, clinicians, or other disciplines’ colleagues for any charging issues

• Follow up with patients or business office for billing issues

Procurement and management of OT supplies and equipment

• Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT

• End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing

• Work with MMD on inventory levels for stock and non-stock items

• Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders

• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area

• Requisite, control and maintain utilization of office supplies in the assigned area

Other Administrative Duties

• Daily Updates of OT listing schedule to Surgeons

• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)

• Ordering of pantry and stationary supplies, ensuring they are at par level

• Printing of implant cards for patients who had implant surgeries

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Minimum 2 years of experience in clerical and administrative duties.

• A good understanding of accounting and figures.

• Good computer skills in Word, Excel and Power Point.

• Good communication and interactive skills.

• Able to work independently.