Associate Executive, Supply Chain

ALPS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ALPS PTE. LTD. is seeking an Associate Executive, Logistics based in a PHI in Singapore. You will oversee logistics support and inventory control, lead a team, and coordinate daily operations to ensure smooth hospital workflows.

The role requires inventory accuracy, ERP/SAP data entry, and collaboration with hospital users to support patient care. Candidates should have relevant qualifications and a strong sense of responsibility.

Qualifications

• Must have completed GCE O/N/A level or NITEC/Higher NITEC; or a Diploma with relevant experience.
• Proficiency in Microsoft Office and basic IT skills.
• Strong communication and collaboration abilities.
• Able to work independently and take initiative.

Responsibilities

• Support logistics and inventory control within the PHI.
• Lead a team and coordinate daily logistics operations.
• Maintain accurate inventory records and ERP entries.
• Perform goods receipt and distribution using FIFO/FEFO where applicable.
• Assist in warehouse layout and stock policy adherence.
• Ensure compliance with safety and internal controls.

Skills

MS Office

Verbal communication

Written communication

Team player

Independent worker

Education

GCE O/N/A level/NITEC

Diploma

Tools

ERP/SAP

Job description

About ALPS

ALPS was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re‑engineering processes to future‑proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

As the Associate Executive, Logistics in ALPS, you will be based in one of the 27 Public Healthcare Institutions (PHI) in Singapore, you will be responsible for the logistics support and inventory control within the PHI. Leading a team, you will provide proactive planning and coordination of logistics operations while ensuring inventory accountability and system accuracy. You will also communicate closely with hospital users to support in the hospital’s daily operations for patients’ care.

Key Responsibilities

1. Store/Warehouse Management

• Assist to plan/organise and maintain a good physical layout and maximise storage space
• Put-away and replenish all goods according to established stock policy
• Maintain a safe, clean, neat, and tidy warehouse
• Implement appropriate policies, procedures, and internal controls for store activities to achieve smooth operation with good efficiency
• Ensure maintenance schedules for equipment are carried out as scheduled, if any

[Applicable for Pharma Log]

• Perform medication labelling process
• Maintain and ensure cold chain management for vaccines and other cold chain supplies if any
• Topping up of drugs accurately (automated medication cabinets) if any
• Monitor storage requirements

2. Goods Receipt Management (Receiving)

• Check and receive items from the vendors, which include data entry into system and verification of items received against PO/DO and checking of expiry dates & batch number
• Receive non‑stock goods and special inventory (cold chain) for distribution to users
• Enforce goods receipt are completed on a timely basis
• Assist in monitoring and evaluate the performance of vendors with regards to the receiving process/delivery
• Attend to enquiries and respond to feedback by stakeholders.
• Verify goods receiving documents to ensure that inventory data entries in the ERP/SAP system are accurate
• Create commissioning request in system for technical department to perform equipment commissioning if applicable

3. Goods Issuing/Supplies Distribution Management

• Issue and process critical ad‑hoc and urgent orders
• Pick supplies and check according to FIFO (First In First Out) or FEFO (First Expiry First Out) basis
• Handle and resolve daily issuing related queries and escalate to supervisor if necessary
• [Applicable for Pharma Log]:
• Top up Emergency kits for exchange with users, if required.
• Top up AMC (automated medication cabinet) with understanding of various functions e.g. assign bins
• Communicate to users when there is different brands in AMC with potential med safety issues
• Prepare storage bins for ward stocks in wards without automated medication cabinet according to the pre‑assigned par levels if applicable
• Handling of biochemical hazards if required

4. Inventory Management

• Able to use inventory management system effectively (data entry, par entry).
• Maintain departmental inventory reports and records and collate statistical inventory data for administrative and regulatory purposes.
• Maintain oversight in supervising storekeepers in ensuring that stock levels are maintained in accordance with Minimum Quantity Level (MQL) established.
• Co‑ordinate and perform periodic cycle counts and stock take, investigate and raise any discrepancies to the relevant parties
• Provide inventory accounting and analysis report
• Inform the Purchasing section when stock reach re‑order point and assist to coordinate any withdrawal of products (product recalls or to be quarantined) as advised
• Maintain effective inventory control systems for the central and sub stores, following FIFO or FEFO method
• Maintain stocks at end user areas according to respective Par levels
• Suggest addition/reduction of par levels according to end users' usage
• Coordinate the return of expired stocks from all areas for disposal according to guidelines
• Perform stock reconciliation

5. Operational Readiness to civil disasters, PHIs, and national emergencies

6. Other ad‑hoc duties assigned by Reporting Officer

Requirements

• GCE “O”/ “N” ] or “A” level / NITEC / Higher NITEC with 6 years of experience; OR Diploma Graduate with 4 years of relevant experience
• IT skills and knowledge on Microsoft Office (Word, Excel, PowerPoint and Access)
• Effective verbal, listening and written communication skills
• Demonstrated competency in functional role
• Team player, strong collaborator
• Independent worker, possess initiative to complete tasks and projects assigned

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.