Associate Executive (Programme Office) SingHealth Academy (Contract)

Singapore National Eye Centre; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an Administrative Support professional. This role involves providing logistical assistance for training programmes and events, maintaining records, and ensuring smooth operations in coordinating various departmental activities. The ideal candidate should be detail-oriented, possess strong organizational skills, and be proficient in relevant software tools to support effective training initiatives.

Qualifications

• Diploma with at least 2 years of relevant experience.
• Relevant certification or higher qualifications with more experience.
• Proficient in Microsoft Office and Adobe Photoshop.

Responsibilities

• Provide logistical and administrative support for training programmes and events.
• Maintain training programme database and support event registration.
• Create publicity materials and organize general administrative functions.

Skills

Customer Service Orientation

Attention to Detail

Organizational Skills

Education

Diploma (2 years relevant experience) or Higher NITEC/NITEC/GCE N/O/A Levels (8 years relevant experience)

Tools

Microsoft Office

Adobe Photoshop

Job description

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Job Category: Administration

You will be responsible for providing logistical and administrative support for the training programmes and events organised by SingHealth Academy or its stakeholders for staff across the SingHealth cluster. You oversee event registration and payment, generate evaluation reports and maintain a monitoring system for revenue and expenses.

You will maintain the training programme database, training records, update the training directory and calendar, and provide on-site support for all events. You will be required to ensure the proper filing of records for applications and submission of training records for Continuing Professional Education (CPE) points.

You will be involved in providing publicity support for the training programmes and events, such as creating flyers or marketing collaterals. You will coordinate with the Education Communications team on the development of the marketing collaterals.

You will provide general administrative support to the department to ensure effective and efficient operations. Your duties will include organising and co-ordinating meetings, maintaining and upkeeping office equipment, monitoring office inventory and ensuring that the information is updated in a timely manner. You will process and fulfill orders for publications, and update mailing lists and contact information.

Job Requirements

• Diploma with at least 2 years of relevant experience or Higher NITEC/NITEC/ GCE N/O/A Levels with 8 years of relevant experience
• Proficiency in Microsoft Office applications and Adobe Photoshop would be advantageous
• Possess strong customer service orientation
• Detailed and meticulous
• Able to work with minimum supervision
• A good team player who is organised and able to work independently