Associate Executive, Operations, Regional Health System Office

National University Polyclinics; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an Associate Executive for the Operations team. The ideal candidate will manage administrative tasks, support training programs, and ensure efficient office management. Applicants should have at least 2 years of relevant experience and a diploma. Strong skills in Microsoft Excel and excellent organizational abilities are required.

Qualifications

• 2+ years of relevant administrative experience, preferably in healthcare settings.
• Experience with training coordination and logistics.
• Ability to manage complex calendars for leadership.

Responsibilities

• Support administrative coordination and meeting management.
• Maintain and update clinical staff rosters and schedules.
• Manage logistics for clinical and leadership meetings.

Skills

Organizational skills

Multitasking abilities

Microsoft Office Suite proficiency

Communication skills

Attention to detail

Education

Diploma in any discipline

Tools

Microsoft Excel

Job description

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Associate Executive, Operations, Regional Health System Office

Job ID: 8569

Job Function: Administration

Institution: National University Health System

The National University Health System (NUHS) Regional Health System Office (RHSO) is seeking a detail-oriented and efficient candidate to support our operations team. The key responsibilities include:

• Administrative Coordination and Meeting Management
• Maintain and update comprehensive clinical staff rosters, including leave schedules and on-call arrangements for clinicians, administrators, and allied health professionals
• Coordinate and manage logistics for regular clinical and leadership meetings, including scheduling, room bookings, and follow-up actions
• Manage complex calendars for leadership team, ensuring efficient time management
• Training and Development Support
• Coordinate training plans with internal stakeholders and external vendors for RHSO staff
• Manage training records, track Continuing Professional Education (CPE) points, and facilitate CPE point applications
• Document and report on training programs and progress
• Process EPIC system access requests for staff
• Office and Facility Management
• Liaise with Facility Management, vendors, and CIFO to address and resolve office maintenance issues promptly
• Process monthly bills and claims, ensuring timely submission for payment
• Conduct comprehensive office orientations for new hires, including safety and security briefings
• Manage office access control for staff across RHSO locations
• Support weekend community health events as needed

Requirements:

• Diploma in any discipline
• 2+ years of relevant administrative experience, preferably in healthcare settings
• Strong proficiency in Microsoft Office Suite, with advanced Excel skills
• Excellent organizational and multitasking abilities
• Strong communication skills and attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Willingness to work at various NUHS cluster locations as required