Associate Executive, Life Support Training Centre

Khoo Teck Puat Hospital; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Khoo Teck Puat Hospital is seeking an Administrative Coordinator to support the Life Support Training Centre and Education Development Office. The role involves coordinating life support and other training programmes, handling course administration, logistics, and secretariat duties to ensure high-quality training delivery.

The ideal candidate will possess a diploma or equivalent and 2–3 years of relevant experience, preferably in healthcare.

Qualifications

• Diploma holders with 2–3 years of relevant work experience; fresh graduates are welcome.
• Strong administration and coordination skills are required.
• Excellent communication and teamwork abilities are essential.

Responsibilities

• Coordinate day-to-day administrative functions for life support and training programmes.
• Plan, coordinate and facilitate life support programmes for healthcare workers requiring mandatory certification.
• Coordinate other Life Support Training Unit courses for healthcare workers.
• Monitor KPIs and optimise resource utilisation.
• Ensure services align with the organisation's strategic plans.
• Maintain life support e-learning modules and assessments.
• Maintain records of healthcare workers' mandatory life support certifications.
• Provide secretariat and administrative support for meetings and committees.
• Support maintenance of training equipment and resources.
• Undertake additional duties assigned by exempt staff.

Skills

Administration

Communication

Teamwork

Multitasking

Education

Diploma or equivalent

Healthcare setting experience

Job description

This role is offered on a full-time basis with an initial 1-year contract. While renewal is subject to performance and organisational needs, we welcome candidates who are keen to build a long-term partnership with the team and grow alongside the organisation.

Fresh diploma graduates are also welcome to apply.

This role supports the Life Support Training Centre by coordinating life support and other training programmes, including course administration, training logistics, secretariat duties, and related administrative functions.

The role also assists the Director and exempt staff in supporting the operations of the Life Support Training Centre and the Education Development Office, helping to maintain an effective operational environment and deliver high-quality life support and other training programmes.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Coordinate the day-to-day administrative functions for life support and other training programmes.
2. Plan, coordinate, and facilitate life support programmes for healthcare workers who require mandatory certification.
3. Plan, coordinate, and facilitate other courses offered by the Life Support Training Unit for healthcare workers.
4. Assist in monitoring key performance indicators and optimising the utilisation of available resources.
5. Ensure the efficient delivery of services in alignment with the organisation's strategic plans.
6. Assist in developing and maintaining life support e-learning modules, including learning materials and assessments.
7. Maintain accurate and up-to-date records of healthcare workers' mandatory life support certifications for tracking and monitoring purposes.
8. Provide secretariat and administrative support for meetings and committees.
9. Support the upkeep and maintenance of training equipment and resources.
10. Undertake additional duties and responsibilities as assigned by exempt staff.

(B) GENERAL

1. Assist in monitoring and coordinating the Life Support Training Unit's budget and expenditure.
2. Participate in organisational committees and special projects that support the needs of staff, patients, and the community.
3. Compile and submit monthly, quarterly, and half-yearly life support training statistics and qualification reports to relevant stakeholders.
4. Undertake additional duties and projects as assigned by the supervisor.

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

1. Possess a diploma or an equivalent qualification.
2. At least two to three years of relevant work experience, preferably in a healthcare setting.

(B) Personal Attributes

• Positive work attitude with a proactive, can-do mindset.
• Strong team player who collaborates effectively with others.
• Quick learner who adapts readily to new tasks and processes.
• Effective interpersonal, communication, and presentation skills.
• Meticulous and attentive to detail.
• Able to work independently and organise tasks effectively.
• Task-oriented and committed to delivering accurate, high-quality work.
• Able to manage multiple tasks and priorities effectively.