Associate - Agency Office Management

The Great Eastern Life Assurance Company Limited; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

Une entreprise de premier plan dans l'industrie de l'assurance recherche un membre de l'équipe dédié pour soutenir les opérations des bureaux d'agence. Ce rôle comprend la gestion des espaces de bureau, le soutien aux processus d'intégration, et l'interaction quotidienne avec les représentants financiers. Une expérience dans la gestion des installations est également souhaitable. Le candidat idéal doit être autonome, capable de travailler sous pression, et posséder de solides compétences en communication et en négociation.

Qualifications

• Diplôme minimum requis.
• Expérience préalable dans l'industrie de l'assurance ou la gestion des installations est un atout.
• Connaissance des applications MS Office (Excel, Word, PowerPoint) souhaitée.

Responsibilities

• Assister à la maintenance des bureaux d'agence existants.
• Fournir un support opérationnel aux représentants financiers.
• Traiter les factures des fournisseurs pour garantir un paiement rapide.

Skills

Communication

Negociation

Gestion du temps

Responsiveness

Education

Diploma

Tools

MS Office Applications

Job description

Job Purpose

Reporting to the Team Lead of Agency Office Management Team within AFO, you will be part of the Operation team responsible for handling operations related matters of our financial representatives.

The Job

• To assist in existing agency office space maintenance support.
• To assist in new agency office space fitting out & reinstatement projects.
• To assist in maintaining agency office space lease agreements & agency license agreements.
• To provide onboarding activation support to newfinancial representatives (Agency Mail / Network/ PABX system/ Access Card / Name Card / DDI).
• To provide operational support to existingfinancial representatives, including Agency Mail, access cards, etc.
• To process invoices from vendors to ensure prompt and proper payment.
• To assist in project paper, budget monitoring & reporting exercises.
• To carry out daily communication activities, including the dissemination of emails and SMS messages to the agency force.
• To keep track and ensure prompt follow up with vendors for matters pertaining to operations support functions.
• To assist/coordinate in the facility management.

Our Requirements

• Min. Diploma
• Working Experience – Any prior working experience in the insurance industry or property/facility management will be an advantage
• Competencies
• Have some knowledge in MS Office Applications (Excel, Word, & Powerpoint)
• A self-starter who is keen to learn and positive work attitude
• Good communication & negotiation skills
• Technically sound in the facility management
• Driven in meeting the deadlines
• Ability to multi task and manage work pressure
• Responsive