Assistant Wholesale Planner

Williams Sonoma; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading company in the retail sector is seeking an Assistant Wholesale Planner to support the wholesale business. This role involves managing sales orders, preparing reports, and ensuring effective communication with stakeholders to enhance operational efficiency. The ideal candidate will possess strong analytical skills and a proficiency in data management tools, contributing to the organization's success in a dynamic environment.

Qualifications

• 2-3 years of experience in Supply Chain Management, Order Management, or Customer Service.
• Proficient in Microsoft Excel; knowledge of Microsoft Access an advantage.
• Meticulous, detail-oriented with strong analytical and problem-solving skills.

Responsibilities

• Ensure sales order accuracy and track shipments for wholesale business.
• Prepare and maintain sales and inventory reports for reviews.
• Communicate with Distribution Centers and partners regarding PO issues.

Skills

Analytics

Proficiency in Excel

Clear Communication

Problem-Solving Ability

Diligence

Initiative-taker

Education

Tertiary qualification in Supply Chain Management or related field

Tools

NetSuite

Power BI

Job description

Job Summary:

The Assistant Wholesale Planner is responsible for the day-to-day administrative and operational support of the wholesale business. This role ensures sales order accuracy, shipment tracking, and timely communication with distribution centers and wholesale partners. Working closely with the Senior Wholesale Inventory Planner, this position supports process execution, reporting, and partner coordination to maintain operational excellence.

Reporting:

• Prepares and maintains weekly, monthly, and quarterly sales and inventory reports for internal reviews.
• Conduct ad hoc analysis and supports the Senior Wholesale Inventory Planner with custom data pulls or reporting templates as needed.
• Process Documentation: Maintains wholesale SOPs and workflows.
• Analyze historical data and pre- and in-season businesstrends to support accurate forecasting.
• Monitor inventory levels to support brand strategy, minimize stock and ensure optimal in-stock rates for core productsandseasonallaunches.

Supporting Function:

• Buy Request Execution: Processes confirmed buys and works with Order Management to ensure timely PO and shipment flow, supporting alignment with forecasted plans.
• Sales Order Management: Accurately creates and updates wholesale sales orders in NetSuite to reflect planning decisions.
• Communication: Liaise with Distribution Centers (DC) and external partners regarding Purchase Order (PO) issues, ensuring clear communication and timely solutions.

• DC Booking Log Updates: Ensure the daily update of the DC booking log.
  • Coordinating the inbound/outbound schedule on a weekly basis with the UK DC and Wholesale partner to mitigate capacities

• Problem-Solving: Address and resolve any issues arising within the wholesale processes, escalating insights that may impact planning accuracy.

Skills required:

• Analytics or related field preferred, experience handling large data sets
• Proficiency in Excel, Experience with data/reporting tools (PBI or others is a plus)
• Direct experience in NetSuite to support daily tasks preferred but not required.
• Clear Communication: Ability to communicate clearly and effectively with internal and external partners.
• Problem-Solving Ability: Quick thinking and initiative-taking in resolving issues in a timely manner.
• Diligence: Accuracy in handling PO entries and updating logs.
• Initiative-taker: Ability to work independently, take initiative, and manage tasks efficiently without constant supervision.

Qualifications:

• Candidatemustpossessatertiaryqualificationwith2-3yearsofSupplyChainManagement,OrderManagementand/orCustomer Serviceexperience
• ProficientinMicrosoftExcel. KnowledgeofMicrosoftAccessisanadvantage
• Proficiency in PowerBI is preferred.
• Meticulousanddetail-orientedwithstrongfollowthrough
• Stronganalytical,problemsolvingandorganizationalskill
• Excellentwrittenandverbalcommunicationskills
• Abilitytoprioritizeandworkinafastpaced,collaborativeenvironment