Assistant Warehouse Operation Manager - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 61,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Assistant Warehouse Operation Manager in Singapore. The role focuses on coordinating with HQ, managing facilities and safety, and overseeing logistics and regulatory tasks.

You will ensure smooth operations, support vendors, and manage on-site staff while upholding safety and efficiency across warehouse and administrative activities.

Qualifications

• Diploma in Business Administration, Business Management, Operations Management, or related field.
• At least 3 years managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices for office, production and warehouse.
• Willing to be hands-on on ground, including loading/unloading cargo.

Responsibilities

• Coordinate with HQ on operational matters and implement HQ directives.
• Oversee day-to-day facilities, utilities and safety.
• Coordinate with HQ and logistics partners on shipments and transport.
• Support preparation of statutory filings and regulatory submissions.
• Promote safety practices and ensure safe work areas.
• Coordinate with vendors and onboarding of part-time workers.
• Review vendor invoices and maintain operational records.
• Perform other duties as assigned.

Skills

Warehouse operations

Vendor coordination

Safety compliance

Administrative support

Education

Diploma in Business Administration/Management or related field

Job description

Position title: Assistant Warehouse Operation Manager

Location: West - Boon Lay

Working Days: Mon - Fri (Would be required to support on weekends if needed - Shall be compensated with Off-In-Lieu)

Working Hours: 9am - 6pm (Can be flexi to 8-5pm / 830-530pm too)

Salary: $4000 - $5500

Reports to: Chief Executive Officer (CEO)

Job Overview:

Ensures smooth and efficient operations collaboration with HQ, staff, and vendors, and maintaining a safe, clean, and productive environment.

Job Description

1. Operations & HQ Coordination

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.

2. Facilities & Workplace Management

• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.

3. Logistics & Supply Chain Coordination

• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.

4. Regulatory & Compliance Management

• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.

5. Safety & Operational Standards

• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.

6. Vendor & Workforce Coordination

• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.

7. Administrative & Financial Support

• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.

8. Other Responsibilities

• Perform other duties as assigned from time to time.

Requirements:

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.
• Dohands-on work on ground and help out in all areas (including assisting with loading & unloading of cargoes, together with other ops colleagues).